Data Entry Clerk

1 week ago


Singapore Azure Consulting Service Private Limited Full time
Overview:

We are currently seeking a meticulous and detail-oriented Data Entry Clerk to join our Accounts Payable team. The ideal candidate will be responsible for accurately inputting financial data related to accounts payable transactions into our systems. This role plays a crucial part in ensuring the smooth and efficient operation of our accounts payable process.

Responsibilities:
  • Data Entry: Accurately enter invoices, and other accounts payable transactions into the accounting system in a timely manner.
  • Verification: Verify the accuracy of invoices, ensuring that they contain the correct information such as vendor details, amounts, and payment terms.
  • Matching: Match invoices with purchase orders and receiving documents to ensure consistency and accuracy in the accounts payable process.
  • Coding: Assign appropriate account codes and cost centers to invoices and expense reports for proper categorization and tracking.
  • Processing: Assist in the processing of vendor payments, including check runs, wire transfers, and ACH payments, following established payment schedules and approval procedures.
  • Vendor Communication: Respond to vendor inquiries regarding invoice status, payment discrepancies, and payment schedules in a professional and timely manner.
  • Reconciliation: Assist in reconciling vendor statements with accounts payable records to ensure that all invoices are accounted for and paid accurately.
  • Record Maintenance: Maintain organized and up-to-date accounts payable records and documentation, including vendor files and payment history.
  • Compliance: Ensure compliance with company policies, procedures, and regulatory requirements related to accounts payable processes.
  • Reporting: Assist in generating accounts payable reports and analyses as needed to support financial reporting and decision-making.
Requirements:
  • Education: High school diploma or equivalent. Additional education or certification in accounting or bookkeeping is a plus.
  • Experience: Prior experience in data entry or accounts payable role preferred but not required. Fresh graduates with internship experience are encouraged to apply.
  • Technical Skills: Proficiency in data entry and computer skills, including experience with accounting software and Microsoft Office Suite (especially Excel).
  • Attention to Detail: Strong attention to detail and accuracy in data entry and record-keeping.
  • Organization: Excellent organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Communication: Good verbal and written communication skills. Ability to interact professionally with vendors and internal stakeholders.
  • Team Player: Ability to work collaboratively as part of a team and contribute to a positive work environment.
  • Adaptability: Willingness to adapt to changing priorities and deadlines as required.
  • Job location is at the west side


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