Marketing Project Coordinator

3 weeks ago


Singapore Asian Dolls Full time

Job Overview:

As a Marketing Project Coordinator, you will be responsible for supporting the marketing team in various aspects of marketing activities, including event coordination, vendor management and coordination. You will also play a crucial role in supporting the successful planning, execution, and completion of various projects within the organization. You will work closely with project managers, team members, and stakeholders to ensure projects are delivered on time, within scope, and within budget..

Key Responsibilities:

  1. Campaign Coordination: Assist in the development and execution of marketing campaigns.
    Coordinate with internal teams and external vendors to ensure timely delivery.
  2. Budgeting and Data Analysis: Prepare budget and reports. Analyse the data to identify areas for improvement.
  3. Project Planning and Scheduling:Assist in the development of project plans, timelines, and schedules.
    Coordinate meetings and discussions to define project objectives, scope, and deliverables.
    Create and maintain project documentation, including meeting minutes, action items, and progress reports.
  4. Resource Allocation and Coordination:Coordinate with project team members to allocate resources and ensure tasks are completed according to schedule.
    Monitor project progress and identify potential issues or bottlenecks.
    Assist in resolving conflicts and mitigating risks to keep projects on track.
  5. Communication and Stakeholder Management:Serve as a primary point of contact for project-related inquiries from internal and external stakeholders.
    Facilitate communication between project teams, stakeholders, and management.
    Provide regular updates on project status, milestones, and issues to relevant parties.
  6. Quality Assurance and Documentation:Conduct regular quality checks to ensure project deliverables meet established standards and requirements.
    Maintain accurate and up-to-date project documentation, including plans, reports, and budgets.
    Assist in preparing project-related presentations and materials for meetings and reviews.
  7. Risk Management and Problem Solving:Identify potential risks and issues that may impact project delivery and implement mitigation strategies.
    Collaborate with project teams to troubleshoot problems and find solutions in a timely manner.
    Escalate unresolved issues to project managers or stakeholders as needed.

Qualifications:

  • Bachelor's degree in Project Management, Business Administration, Engineering, or related field. Those without educational qualification maybe considered if they have at least 8 years of relevant experience.
  • Previous experience in project coordination, administration, or support role is preferred.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and ability to maintain accuracy in a fast-paced environment.
  • Need to be able to converse effectively with vendors in China for the procurement / purchasing.

Additional Requirements:

  • Ability to work independently and as part of a team.
  • Adaptability and flexibility to changing project requirements and priorities.
  • Problem-solving mindset and proactive approach to addressing challenges.
  • Strong time management skills and ability to prioritize tasks effectively.
  • Willingness to learn and take on new responsibilities as needed.


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