Admin Executive – West Area

4 weeks ago


Singapore Direct Search Asia Pte Ltd Full time
Job Detail
  • Job Reference P9979
Job Description

Direct Search Global is working with a Maritime company to fill a role of Admin Executive to be based in their Singapore office. The location is at the West, nearby to Joo Koon MRT.

Job Responsibilities:

  • Manage office operations and procedures, including organizing meetings, maintaining office supplies, and ensuring the office is well-maintained and organized.
  • Provide administrative support to ensure efficient operation of the office, including handling correspondence, managing calendars, and scheduling appointments.
  • Maintain and organize electronic and hard copy filing systems, including confidential personnel files and other documents.
  • Assist in the coordination of meetings, conferences, and special events, including preparing agendas, taking minutes, and making logistical arrangements.
  • Coordinate with vendors and service providers, including obtaining quotes, placing orders, and managing vendor relationships.
  • Process invoices, track payments, and manage accounts payable and receivable functions.
  • Assist in the preparation of financial reports, including income statements, balance sheets, and cash flow statements.
  • Provide administrative support to the finance department, including filing, data entry, and other tasks as assigned.

Job Requirements:

  • Diploma or Bachelor's degree in Business Administration, Office Management, or related field.
  • Proven experience in an administrative role.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

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