Personal Assistant

3 weeks ago

Singapore Junhe Overseas (singapore) Pte. Ltd. Full time

We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive support to our high-level executives ('executives') and Director. He/she will provide a wide range of high-level administrative and personal support to ensure a smooth and efficient operation.

Job responsibilities:

. Executive Support: Provide comprehensive support to the executives and Director, including co-ordinating and

managing the schedules all of their appointments and meetings. This involves prioritizing the conflicting

demands and ensuring all their schedules run without a hitch. Take minutes for internal meetings and follow up

on action items. Coordinate the logistics for meetings, conferences, and events, both on-site and virtual.

. Travel Arrangements: Coordinate all of their domestic and international travel arrangements, including flights,

accommodation, transportation, and visa requirements. Ensure the travel plans align with the executives' and

Director's schedule and preferences.

. Communication: Act as a primary point of contact for the executives and Director. Screen, handle and prioritize

their incoming phone calls, emails, and other forms of correspondences. Maintain effective communication

within the organization and with external stakeholders.

. Document Management: Organize, maintain and digitize documents, files, and records, ensuring easy access

and confidentiality as needed. Perform general administrative tasks, such as filing, record-keeping, and expense

management.

. Relationship Management: Build and maintain positive relationships with stakeholders, clients, partners, and

team members on behalf of the executives and Director, representing their interests professionally.

. Project Support: Co-ordinate, liaise with project teams, overseas team members, clients and external parties

and manage special projects and events and to provide support for projects and initiatives which include

researching, data analysis, preparing and editing documents, reports, presentations, and other documents as

requested. Monitor project timelines, milestones, and deliverables to ensure all aspects are well-planned and

executed accordingly and to provide regular updates to the Director, high-level executives and stakeholders.

. Personal Assistance: Provide personalize support to the executives and Director, which includes managing

their personal appointments, handling their household matters, running their personal errands, prioritize their

personal health and safety to help them stay fit and healthy to cope with long working hours or busy schedules

and coordinating their family-related activities.

. Technology Management: Manage digital tools and platforms used by the executives and Director,

troubleshoot technical issues, and stay updated on new IT technologies to enhance their productivity and

efficiency.

Requirements:

. Have a basic understanding of key legal concepts, procedures, and compliance requirements in China to

enhance effectiveness in supporting the executives and Director.

. Good knowledge of office administration procedures.

. Strong leadership skills in managing all the teams effectively.

. Strong organizational and multitasking abilities with good time management.

. Proactively anticipate, identify and address the executives' and Director's needs and come up with solutions to

meet their needs.

. Flexibility to adapt to changing priorities, last-minute requests and impromptu situations in a fast-paced

environment.

. Meticulous with an eye to details.

. Willing to accompany and travel frequently with the Director on his local and overseas official trips.

. Observe and maintain strict confidentiality relating to sensitive information, exercise discretion in handling

confidential matters, and uphold professional ethics and standards at all times.

. Have a good business etiquette which is essential in formal and business settings.

. Proficient in Chinese verbal and written communication skills.

. Proficient in Microsoft Office (Excel, Outlook, Power Point and Word).

. Perform ad-hoc duties as requested.

. Stay fit and healthy to cope with work stress and perform effectively during demanding long working hours or

busy schedules.

Education/Qualifications:

. Pre-university education or above.

. More than 15 years of work experience with at least 10 years of relevant experience in office administrative

role(s).

  • Personal Assistant

    1 day ago

    Singapore TOPTRANS LOGISTICS PTE. LTD. Full time

    Roles & ResponsibilitiesOur Vice President is looking for a Personal Assistant to support him with his personal life and his travel. He lives in Singapore and travels 40% of the time. The Personal Assistant will need to be able to travel with him if necessary.Job Description Manage personal & confidential information Able to speak & understand Chinese and...

  • Personal Assistant

    2 weeks ago

    Singapore Dndts Pte. Ltd. Full time

    Roles & ResponsibilitiesThe Personal Assistant will be supporting CEO's Office. We are looking for someone who is bright, positive, open, flexible, and has good communication skills.Job Responsibilities:Support in the form of Personal Assistant related work on a day to day basisJob Specification:Previous work experience as a personal assistant or in a...

  • Personal Assistant

    2 weeks ago

    Singapore Kinetic Success Creation Pte. Ltd. Full time

    Personal Assistant (Part Time) Job HighlightsWork-Life BalanceFlexibilityFamily-oriented cultureJob DescriptionHey there We are looking for an enthusiastic Personal Assistant to join our rapidly expanding family. As the Personal Assistant, you will be responsible for assisting our Sales Team with backend duties and events.We're on the lookout for an...

  • Personal Assistant

    3 weeks ago

    Singapore Kinetic Success Creation Pte. Ltd. Part time

    Personal Assistant (Part Time)   Job HighlightsWork-Life BalanceFlexibilityFamily-oriented culture Job DescriptionHey there! We are looking for an enthusiastic Personal Assistant to join our rapidly expanding family. As the Personal Assistant, you will be responsible for assisting our Sales Team with backend duties and events. We're on the lookout for...

  • Personal Assistant

    2 weeks ago

    Singapore Kinetic Success Creation Pte. Ltd. Full time

    Personal Assistant (Part-time)Job Highlights Work-Life Balance Flexibility Family-oriented culture Job DescriptionHey there We are looking for an enthusiastic Personal Assistant to join our rapidly expanding family. As the Personal Assistant, you will be responsible for assisting our Sales Team with backend duties and events.We're on the lookout for an...

  • Personal Assistant

    2 weeks ago

    Singapore DNDTS PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & ResponsibilitiesThe Personal Assistant will be supporting CEO's Office. We are looking for someone who is bright, positive, open, flexible, and has good communication skills.Job Responsibilities: Support in the form of Personal Assistant related work on a day to day basisJob Specification: Previous work experience as a...

  • Personal Assistant

    2 weeks ago

    Singapore The Fullerton Hotel Full time

    SUMMARYWe are seeking a highly organized and proactive individual to join our team as a Personal Assistant to the Director. In this role, you will provide comprehensive support to the Director by efficiently managing personal and corporate tasks. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and the...

  • Personal Assistant

    3 weeks ago

    Singapore H2 Group Full time

    Our company is searching for a Personal Assistant who can provide strong support for respective managers within. The Personal Assistant will be responsible for collecting general data for analysis, maintaining ongoing business documentation, liaising business meetings with clients and assisting with creating outgoing correspondence. The ideal candidate for...

  • Personal Assistant

    2 weeks ago

    Singapore Pacific Rim Group Pte. Ltd. Full time

    Position : Personal Assistant Location : Orchard, Singapore Working hours : 5 days a week Mon- Fri, 9:30 am to 6:30 pmJob Responsibilities:. Provide administrative and clerical support to CEO's office. Schedule meetings and alert directors. Coordinate travel arrangements prepares itineraries prepares, compiles and maintains travel expenses/records. Handle...

  • Personal Assistant

    3 weeks ago

    Singapore THE FULLERTON HOTEL Full time

    Roles & ResponsibilitiesSUMMARYWe are seeking a highly organized and proactive individual to join our team as a Personal Assistant to the Director. In this role, you will provide comprehensive support to the Director by efficiently managing personal and corporate tasks. The ideal candidate will possess exceptional organizational skills, excellent...

  • Personal Assistant

    7 hours ago

    Singapore CULTIVAR ASIA PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a personal assistant for the Director and family.Responsibilities:- Conduct market research and organizational activities on behalf of Director- Assist in HR related matters- In charge of all private and confidential materials of the organization and Director matters- Schedule internal/external conference meetings...

  • Personal Assistant

    3 days ago

    Singapore Willet Partners Pte. Ltd. Full time

    We are currently seeking a highly organized and dedicated Personal Assistant to support our management team. This role is pivotal in ensuring efficient management of the CEO's daily activities and the effective operation of our executive office.Job Description:As the Personal Assistant to the CEO, you will be the linchpin of support for the CEO, enabling...

  • Personal Assistant

    3 weeks ago

    Singapore PACIFIC RIM GROUP PTE. LTD. Full time

    Roles & ResponsibilitiesPosition : Personal Assistant Location : Orchard, SingaporeWorking hours : 5 days a week; Mon- Fri, 9:30 am to 6:30 pmJob Responsibilities:· Provide administrative and clerical support to CEO’s office;· Schedule meetings and alert directors;· Coordinate travel arrangements; prepares itineraries; prepares, compiles and...

  • Personal Assistant

    3 weeks ago

    Singapore Kinetic Success Creation Pte. Ltd. Part time

    Personal Assistant (Part-time) Job Highlights Work-Life Balance Flexibility Family-oriented culture  Job Description Hey there! We are looking for an enthusiastic Personal Assistant to join our rapidly expanding family. As the Personal Assistant, you will be responsible for assisting our Sales Team with backend duties and events. We're on the...

  • Personal Assistant

    2 weeks ago

    Singapore Unioracle Alliance Llp Full time

    Job descriptionJob Summary:The Personal Assistant will be responsible for providing administrative and sales support to the company. The successful candidate will be highly organized and detailed oriented, efficient, and able to multitask in a fast-paced environment.Responsibilities:Provide administrative support by managing paperwork, organizing files, and...

  • Personal Assistant

    2 days ago

    Singapore DE' NOVEL STUDIO PTE. LTD. Full time

    Roles & Responsibilities:**Job Title:** Personal Assistant**Job Description:**- Provide administrative support to the employer or executive, including managing calendars, scheduling appointments, and organizing meetings.- Handle correspondence, emails, phone calls, and other communications on behalf of the employer.- Assist with personal tasks such as...

  • Personal Assistant

    5 days ago

    Singapore WILLET PARTNERS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are currently seeking a highly organized and dedicated Personal Assistant to support our management team. This role is pivotal in ensuring efficient management of the CEO's daily activities and the effective operation of our executive office.Job Description:As the Personal Assistant to the CEO, you will be the linchpin of support...

  • Personal Assistant

    2 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference P9978Job DescriptionJob Responsibilities:Manage and maintain Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.Screen and prioritize incoming emails, correspondence, and phone calls.Prepare and edit correspondence, communications, presentations, and other documents.Coordinate and...

  • Personal Assistant

    3 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference P10565Job DescriptionJob Responsibilities:Manage and maintain Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.Screen and prioritize incoming emails, correspondence, and phone calls.Prepare and edit correspondence, communications, presentations, and other documents.Coordinate and...

  • Personal Assistant

    2 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference P10312Job DescriptionJob Responsibilities:Manage and maintain Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.Screen and prioritize incoming emails, correspondence, and phone calls.Prepare and edit correspondence, communications, presentations, and other documents.Coordinate and...