Accounts Assistant

7 days ago


Singapore Ju Eng Home For Senior Citizens Full time

Work pattern: 5.5 days alternate Saturday off

The Accounts Assistant (AP) plays a crucial role in ensuring the smooth financial operations within our nursing home. This position primarily focuses on managing accounts payable functions efficiently and accurately. The ideal candidate will be detail-oriented, organized, and possess strong numerical skills.

  1. Invoice Processing:
    • Receive, review, and process invoices from vendors and suppliers.
    • Ensure accuracy and completeness of invoices before processing for payment.
    • Obtain necessary approvals and coding for invoices.
  2. Payment Processing:
    • Prepare and process payment runs, including checks, electronic transfers, and ACH payments.
    • Reconcile payments with invoices and maintain accurate records of transactions.
    • Address any discrepancies or issues with payments promptly.
  3. Vendor Management:
    • Maintain positive relationships with vendors and suppliers.
    • Respond to vendor inquiries and resolve any billing discrepancies.
    • Coordinate with vendors regarding payment schedules and terms.
  4. Expense Reconciliation:
    • Reconcile vendor statements with accounts payable records.
    • Investigate and resolve any discrepancies or outstanding balances.
  5. Financial Recordkeeping:
    • Ensure proper documentation and filing of all accounts payable-related records.
    • Assist in month-end closing activities and provide support for audits as needed.
  6. Reporting:
    • Generate reports related to accounts payable activities, such as aging reports, payment forecasts, and vendor performance metrics.
    • Provide insights and analysis on accounts payable trends and expenses.
    • Participate in special projects related to process improvements or system implementations.

Requirements

Qualification: Higher Nitec/Diploma in Accounting, Finance, or a related field.

Experience Level:

  • Previous experience in accounts payable or a similar financial role.
  • Software Proficiency: Familiarity with accounting software (e.g., Dynamics NAV, QuickBooks, SAP, etc.) and Microsoft Excel.
  • Strong attention to detail and accuracy in data entry.
  • Excellent organizational and time management skills.
  • Ability to communicate effectively with internal teams and external vendors.
  • Problem-solving skills and ability to resolve issues independently.
  • Prior experience in the healthcare industry or nursing home setting is a plus.



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