Executive Assistant

6 days ago


Singapore Sian Chay Medical Institution Full time

Job Summary:

  • The Executive Assistant ('EA') will provide high-level support to the key management. The EA reports directly to the Senior Project Manager and provides executive support organises and coordinates executive outreach.

Job Responsibilities:

Main Activities includes:

Board Meetings/AGM/EGM/Adhoc meetings ('Meetings') matters:

  • Compiles agendas for meetings
  • Prepares Meetings packages and distributes them to BOD & Members at least two weeks prior to the meeting
  • Attends, records and transcribes minutes of all Meetings
  • Transcribes, formats, inputs, edits, retrieves, copies and transmits correspondences, documents, data and graphics
  • Word processes for manuscripts, letters, documents and proposals
  • Processes outgoing mails

Secretarial matters:

  • Maintain clear and professional communication with clients, partners and internal team
  • Assist in monitoring and evaluating various business departments and follow up with their operational performances and outcomes
  • Attend meeting to take detailed minutes and follow up on action tasks and deliverables
  • Draft and prepare correspondence for internal announcements/notices
  • Assist in planning events and visits and
  • Other ad-hoc duties as assigned.

Job Requirements:

  • Diploma or Degree in business administration, management, or a related field
  • At least 3 years of work experience supporting senior executives
  • Excellent communication and collaboration skills
  • Strong logical thinking ability, analytical and problem-solving skills
  • Ability to work independently with minimal supervisor
  • Proactive and positive attitude with the ability to changing priorities and deadlines

Working day

  • 5.5 days


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