Project Coordinator cum Administrator

4 weeks ago


Singapore Avatar Techno Services Pte. Ltd. Full time

Role

Project coordinators/admin work is to assist the Project Director / Project Manager with the coordination of resources, equipment, meetings, information and project management. They organize projects with the goal of getting them completed on time and within budget.

Job Responsibilities:

. Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.

. Organizing, attending and participating in stakeholder meetings.

. Documenting and following up on important actions and decisions from meetings.

. Preparing necessary presentation materials for meetings.

. Recording Minutes of Meetings and disseminating them to desired stakeholders.

. Determining project changes.

. Providing administrative support as needed.

. Undertaking project tasks as required.

. Ensuring projects adhere to frameworks and all documentation is maintained and filed appropriately for each project.

. Help the project team to assess project risks and issues and provide solutions where applicable.

. Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

. Create a project management calendar for fulfilling each goal and objective.

. Maintain project organizational chart and contact information

Requirements:

. Minimum of 3 years relevant working experience with a tertiary qualification.

. Exceptional verbal, written and communication skills.

. Ability to work effectively both independently and as part of a team.

. Experience using computers for a variety of tasks.

. Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.

. Knowledge of file management, transcription, and other administrative procedures.

. A detailed person with the ability to work on tight deadlines and meet deadlines.

. Experience in assisting in budget preparation, monitoring and tracking will be an added advantage

. Project Management certification or experience will be an advantage.



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