Project Coordinator cum Administrator
4 weeks ago
Role
Project coordinators/admin work is to assist the Project Director / Project Manager with the coordination of resources, equipment, meetings, information and project management. They organize projects with the goal of getting them completed on time and within budget.
Job Responsibilities:
. Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
. Organizing, attending and participating in stakeholder meetings.
. Documenting and following up on important actions and decisions from meetings.
. Preparing necessary presentation materials for meetings.
. Recording Minutes of Meetings and disseminating them to desired stakeholders.
. Determining project changes.
. Providing administrative support as needed.
. Undertaking project tasks as required.
. Ensuring projects adhere to frameworks and all documentation is maintained and filed appropriately for each project.
. Help the project team to assess project risks and issues and provide solutions where applicable.
. Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
. Create a project management calendar for fulfilling each goal and objective.
. Maintain project organizational chart and contact information
Requirements:
. Minimum of 3 years relevant working experience with a tertiary qualification.
. Exceptional verbal, written and communication skills.
. Ability to work effectively both independently and as part of a team.
. Experience using computers for a variety of tasks.
. Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
. Knowledge of file management, transcription, and other administrative procedures.
. A detailed person with the ability to work on tight deadlines and meet deadlines.
. Experience in assisting in budget preparation, monitoring and tracking will be an added advantage
. Project Management certification or experience will be an advantage.
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