Administration Manager

3 weeks ago


Singapore The Interior Haus Pte. Ltd. Full time

The Interior Haus Pte. Ltd. is looking for a Administration Manager who can help to coordinate the company's administrative and general workflow. The Administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures while assisting the project managers and suppliers in adminstration processes.

Roles and Responsibility:

1. Understand the workflow and project life cycle of interior design and be familiar with building codes, regulation and industry standards.

2. Develop, implement and enforce policies to enhance office efficiency and organisation.

3. Assist in the recruitment and onboarding processes of future hires and maintaining employee records with ensuring compliance with HR policies.

4. Assist in budgeting, expense tracking and financial reporting for the company. Trainee will also be able to handle invoicing and billing from suppliers and vendors.

5. Support project managers and supervisors with administrative task related to each individual interior design projects like application of permits required.

6. Communicate and maintain good relations with vendors, suppliers and contractors to ensure timely delivery of goods and services and at the same time negotiate contracts and agreement for their products and services like credit terms and discounts to help the company maintain healthy cashflow.

7. Identify and mitigate potential risk in administrative process and implementing security measures to protect company assets and information while maintaining and organising company reccords, contracts, legal documents and client information with an efficient document filling system.

8. Implement and monitor quality control measures in administrative process and regularly access and improve process for efficiency and effectiveness for the company.

9. Assist project mangers and supervisors in tracking of the project milestones and the status of the deliverables to ensure that progression is on time.

10. Manage internal and external communications. Including emails, phone calls and meetings to liase with the specific departments regarding the context.

Competencies:

1. Knowledge of Interior Design Processes

2. Office Management

3. Human Resources

4. Financial Administration

5. Project Coordination

6. Vendor and Supplier Management

7. Documentation, Record Keeping and Risk Management

8. Quality Assurance

9. Project Tracking

10. Communication

Duration of Attachment: 6 Months



  • Singapore CF ADMINISTRATION PTE. LTD. Full time

    Roles & ResponsibilitiesDuties Handle a portfolio of corporate secretariat matters for both Singapore and Overseas companies including preparation of Directors’ Resolutions, AGM & EGM documents and preparation of materials for meetings Prepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank...


  • Singapore Cf Administration Pte. Ltd. Full time

    DutiesHandle a portfolio of corporate secretariat matters for both Singapore and Overseas companies including preparation of Directors' Resolutions, AGM & EGM documents and preparation of materials for meetingsPrepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank accounts and facilities, transfer...


  • Singapore CH INFINITE Full time

    Roles & ResponsibilitiesAdministration Managers play a crucial role in overseeing the day-to-day operations of the management consultancy services, ensuring smooth administrative processes, and contributing to the overall efficiency of the organization.Individual to be involved in: - Overseeing and coordinating administrative functions to ensure the seamless...


  • Singapore Ch Infinite Full time

    Administration Managers play a crucial role in overseeing the day-to-day operations of the management consultancy services, ensuring smooth administrative processes, and contributing to the overall efficiency of the organization.Individual to be involved in: - Overseeing and coordinating administrative functions to ensure the seamless operation of...


  • Singapore NORDEN SPACE PTE. LTD. Full time

    Roles & ResponsibilitiesAn administration manager is responsible Managing all administration duties, such as coordinating lease agreements, collecting payments, handling tenants' requests, and coordinating maintenance of the buildings Supervising and training administrative staff, setting policies and procedures, appraising job results, and disciplining...


  • Singapore JOY AUTOWORLD PTE. LTD. Full time

    Roles & ResponsibilitiesDuties & Resposibilities• Negotiating purchase contracts and agreement with vendors• Hiring and training staff• Delegating tasks to administrative staff and monitoring daily operation• Acting as a liaison between the employees and upper management when it comes to financial and administrative issues• Developing and promoting...


  • Singapore CF ADMINISTRATION PTE. LTD. Full time

    Roles & ResponsibilitiesJob Descriptions Assisting in corporate secretarial work including advisory work, in preparing resolutions and minutes of meetings. Handling ACRA lodgements. Providing advice on compliance requirements and ensuring client's compliance with statutory and regulatory requirements for Singapore or offshore jurisdictions. Providing...


  • Singapore Joy Autoworld Pte. Ltd. Full time

    Duties & Resposibilities. Negotiating purchase contracts and agreement with vendors. Hiring and training staff. Delegating tasks to administrative staff and monitoring daily operation. Acting as a liaison between the employees and upper management when it comes to financial and administrative issues. Developing and promoting policies that ensure positive...


  • Singapore TITANS RECRUITERS PTE. LTD. Full time

    Roles & ResponsibilitiesAs the Admin Manager, you will be responsible for ensuring the smooth and efficient functioning of our corporate offices. You will lead a team of administrative professionals who manage various office services, including company drivers, office supplies and receptionist services. You will oversee the daily operations of the Corporate...


  • Singapore Titans Recruiters Pte. Ltd. Full time

    As the Admin Manager, you will be responsible for ensuring the smooth and efficient functioning of our corporate offices. You will lead a team of administrative professionals who manage various office services, including company drivers, office supplies and receptionist services. You will oversee the daily operations of the Corporate Office, implementing...


  • Singapore SINGAPORE CHUNG HWA MEDICAL INSTITUTION Full time

    Roles & ResponsibilitiesJob Description Responsible for the full spectrum of administration functions for the Council. Coordinate and organize office events, meetings, and travel arrangements. To take down and transcribe the minutes of meetings. Submit timely reports and prepare presentations/proposals as assigned.Requirements Bachelor’s degree in...


  • Singapore Cf Administration Pte. Ltd. Full time

    Provide Corporate Secretarial advice to clients.Prepare or renew minutes of Directors' and Shareholders' meetings as well as Directors' and Shareholders' resolutions for specific transactions.Manage a portfolio of companies.Ensure compliance with relevant statutory and regulatory requirements.Perform any duties and responsibilities as may be assigned by the...


  • Singapore Cf Administration Pte. Ltd. Full time

    Job DescriptionsProvide Corporate Secretarial advice to clients.Prepare/ renew minutes of Directors' and Shareholders' meeting as well as Director's and Shareholders' resolutions for specific transactions.Manage a portfolio of companies.Ensure compliance with relevant statutory and regulatory requirements.Perform any duties and responsibilities as may be...


  • Singapore Cf Administration Pte. Ltd. Full time

    Provide Corporate Secretarial advice to clients.Prepare or renew minutes of Directors' and Shareholders' meeting as well as Director's and Shareholders' resolutions for specific transactions.Manage a portfolio of companies.Ensure compliance with relevant statutory and regulatory requirements.Supervise and guiding junior staff.Attend clients meeting.Perform...


  • Singapore Summit Talent Pte. Limited Full time

    Our client, a non-for-profit organization, is looking for Administration Manager to lead and manage administrations, facilities and logistics management duties across multiple locations in order to ensure an effective, efficient and smooth delivery of business.Job Descriptions:Operations- Lead and supervise the management of property and facilities of all...


  • Singapore LPM CLEANING SERVICES PTE. LTD. Full time

    Roles & Responsibilities Supervising the day-to-day operations of the administrative department and staff members. Hiring, training, and evaluating employees and taking corrective action when necessary. Developing, reviewing, and improving administrative systems, policies, and procedures. Ensuring the office is stocked with necessary supplies and that...


  • Singapore SR CASTLE KKDI PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Manager Responsibilities: Supervising the day-to-day operations of the administrative department and staff members. Hiring, training, and evaluating employees and taking corrective action when necessary. Developing, reviewing, and improving administrative systems, policies, and procedures. Ensuring the office is...


  • Singapore Munshi Construction Pte. Ltd. Full time

    Job Description Responsibilities Prepare Purchase Order and liaise with Production and vendors on orders Manage payroll process timely and accurately and compliance Daily Administrative work and settlement of receivables and payable, Reconciliation, prepare of Invoice. Assist Purchasing, Accounts & HR Department on Filing and data entry. Assist PA in overall...


  • Singapore Lpm Cleaning Services Pte. Ltd. Full time

    Supervising the day-to-day operations of the administrative department and staff members.Hiring, training, and evaluating employees and taking corrective action when necessary.Developing, reviewing, and improving administrative systems, policies, and procedures.Ensuring the office is stocked with necessary supplies and that all equipment is working and...


  • Singapore ALIBABA SOUTHEAST ASIA HOLDING PRIVATE LIMITED Full time

    Roles & ResponsibilitiesPosition Title: Assistant Manager (Administration)Roles & ResponsibilitiesSmooth comprehensive daily operation and general services in the workspace● Lead the SG Team and provide a conducive and safe workspace● Strong collaboration with the support group/teams (Finance, HR, Procurement and IT)● Work and manage vendors closely to...