Administrator

1 week ago


Singapore Gateway Arts Limited Full time

Overview:

Gateway Arts is committed to building a vibrant arts community on positive values, and is dedicated to creating works that impact society. Championing current social issues faced by youth and children using the arts is our core business.

At Gateway Arts, we have a creative and dynamic team who shares this common vision. If you have a strong passion for the arts and would like to play a part in developing Singapore's arts landscape, we welcome you to join us for a challenging and fulfilling career.

You will play a key role in assisting the Executive Director and Company Manager in finance, human resource management, stakeholder management, and general administration of the company. You will supervise a small team to achieve excellence in administration and operations.

Duties & Responsibilities:

. Support the Executive Director and Company Manager in aligning the company's work plan with its overall objectives and strategic needs.

. Support the Executive Director and Company Manager in developing and maintaining positive relationships with the company's stakeholders.

. Oversee and manage the company's financial operations, including budgeting, asset and inventory tracking, handling audit queries, etc.

. Manage the administration of overall procurement processes in the company to ensure compliance with the Code of Governance for Charities and Institutions of a Public Character (IPCs).

. Support the company in human resource management, including manpower resourcing, new employee onboarding and benefits administration.

. Assist in the implementation of human resource policies and procedures, and ensure adherence to the company's policies.

. Support the holistic development of staff and interns, including the management of intern placement programmes.

. Assist in improving the efficiency of the company's work processes, including the implementation and use of relevant software to streamline administrative and operational processes (e.g. managing project timelines).

. Support the company's production and event logistics, including scheduling, transportation, equipment, and technical support.

. Oversee and manage the maintenance and updating of the company's databases, systems, and records, and to ensure data accuracy and confidentiality.

. Support the management team in scheduling meetings, preparing agendas, and taking minutes.

. Assist in coordinating and managing company-wide communication to internal and external stakeholders.

. Support the company's special projects, events, and initiatives as required.

Requirements:

. Bachelor's degree in Business Administration, Arts Management, or related fields.

. At least 5 years of experience in finance, procurement, human resources or general administration.

. Good oral and written communication skills.

. Strong interpersonal skills, and the ability to lead and work well in teams.

. Organisational skills and the ability to multitask: A resourceful, hands-on individual who is detail-oriented and able to manage multiple projects simultaneously.

. Understanding of working relationship with artists, relevant partners and stakeholders.

. A dynamic and motivated individual with a keen interest in continuous improvement and work excellence.

. Knowledge of donor management, Code of Governance for Charities and IPCs, and reporting regulations and best practices would be an advantage.

. Proficiency in Microsoft Office Suite and other relevant software.


  • Administrator

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore DAISO SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description & Requirements Provide administrative support to the Top Management and retail team To plan midnight team roster and delivery schedules To record MH and productivity for midnight staff Coordinate with shop leaders and warehouse Conduct shop visits To provide administrative support to purchasing department And...

  • Administrative

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore DECORMARK DESIGN PTE. LTD. Full time

    Roles & ResponsibilitiesJob DescriptionResponsibilitiesMaintain and update proper filing systemsGeneral administration (e.g. renewal of company license, machineries, vehicles)Manage employee payroll, attendance, training records, housingBasic bookkeepingAssist project documentationsDaily administrative and other ad-hoc duties from ManagementTell employers...

  • Administrative

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore ASIA RENEW SCIENCE PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities for admin executive· Ensuring timely preparation and processing of expense reports· Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination· Track all documents for approval and signage· Draft communications as...

  • Administrator

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore STEADYMOTO PTE. LTD. Full time

    Roles & ResponsibilitiesMission: Serve our customers by providing administrative support to ensure the smooth and efficient operation of the e-commerce sales process.Outcomes: Accuracy: All administrative tasks are completed accurately and efficiently, with minimal errors. Timeliness: All administrative tasks are completed on time. Responsiveness: All...

  • Administrative

    1 week ago


    Singapore Asia Renew Science Pte. Ltd. Full time

    Responsibilities for admin executive. Ensuring timely preparation and processing of expense reports. Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination. Track all documents for approval and signage. Draft communications as required. Develop and maintain...

  • Administration

    Found in: Talent SG 2A C2 - 3 hours ago


    Singapore WEST ILDO PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities: General office administration and paperwork Assist in corporate administrative matters such as preparing, compiling, and dissemination of meeting minutes and reports Assist to handle and ensure proper documentation of tenders and contracts Assist in Safe Management Measures work rostering, monitoring and...

  • Administrative

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore NCK ENTERPRISE PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a proactive and detail-oriented individual to join our team as an Admin Assistant. As an Admin Assistant, you will provide crucial support to our organization by performing a variety of administrative and clerical tasks. Your responsibilities will include data entry to maintain records, payroll, and assisting with...

  • Administrative

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore MAXSOFT PTE. LTD. Full time

    Roles & ResponsibilitiesRequirements· Minimum 2 years of administrative experience with good customer service· Meticulous and organised team player with the ability to multi-task· Excellent communication, interpersonal and writing skills· Positive thinking and willing to learn· Only Singaporeans & PR need to apply· Fresh graduates are welcome to...

  • Administrator

    1 week ago


    Singapore Widos Technology (asia Pacific) Pte Ltd Full time

    Mission:Serve our customers by providing administrative support to ensure the smooth and efficient operation of the e-commerce sales process.Outcomes:Accuracy: All administrative tasks are completed accurately and efficiently, with minimal errors.Timeliness: All administrative tasks are completed on time.Responsiveness: All inquiries and requests from the...

  • Administrator

    Found in: Talent SG 2A C2 - 3 days ago


    Singapore SYMPHONY MUSIC SCHOOL Full time

    Roles & Responsibilities Answer and direct phone calls Organize and schedule appointments Write and distribute email, correspondence memos, letters and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and...

  • Administrator

    Found in: Talent SG 2A C2 - 2 weeks ago


    Singapore JAG ENGINEERING (S) PTE. LTD. Full time

    Roles & ResponsibilitiesJob Highlights Attractive Remuneration Package Opportunity for enhanced training Medical/Dental benefitJob DescriptionResponsibilities: Provide general administrative support to QS/Engineering Department Responsible for administering and managing all income and outgoing project documents Support preparing documentation and...

  • Administration

    Found in: beBee jobs SG - 1 week ago


    Singapore Frances Wellness Company Full time

    We are seeking a skilled and detail-oriented individual to join our team as a Beauty Salon Administrator. In this dual role, you will play a crucial part in ensuring the smooth and efficient operation of our salon's financial transactions and administrative tasks.Responsibilities:1. Handling and Transactions:– Accurately account for daily receivables for...

  • Administrator

    Found in: Talent SG 2A C2 - 21 hours ago


    Singapore MC ACADEMY @ RAFFLES TOWN CLUB PTE. LTD. Full time

    Roles & ResponsibilitiesYour job responsibilities will include:- Data entry - to enter children's personal details into system, followup on outstanding documentation- Monthly Reporting - reporting, checking of reports and reverting to HQ on compliance- Reception Duties - answer phone calls, manage Director and Centre Manager's schedules- To assist and...

  • Administrative

    1 week ago


    Singapore Decormark Design Pte. Ltd. Full time

    Job DescriptionResponsibilitiesMaintain and update proper filing systemsGeneral administration (e.g. renewal of company license, machineries, vehicles)Manage employee payroll, attendance, training records, housingBasic bookkeepingAssist project documentationsDaily administrative and other ad-hoc duties from Management

  • Administrator

    1 week ago


    Singapore Daiso Singapore Pte. Ltd. Full time

    Job Description & RequirementsProvide administrative support to the Top Management and retail teamTo plan midnight team roster and delivery schedulesTo record MH and productivity for midnight staffCoordinate with shop leaders and warehouseConduct shop visits To provide administrative support to purchasing departmentAnd other duties as required by superiors

  • Administrator

    Found in: Talent SG 2A C2 - 1 week ago


    Singapore RE SUSTAINABILITY CLEANTECH PTE. LTD. Full time

    Roles & ResponsibilitiesJob Responsibilities Managing and maintaining of administrative duties Preparing reports for submission to internal and external parties timely Assisting in interviewing, recruiting, and onboarding of new joiners Assisting in the submission of newly joined service contracts to HR Assisting in attendance reports to clients and HR ...

  • IT Administrator

    Found in: Talent SG 2A C2 - 2 days ago


    Singapore ERP21 PTE LTD Full time

    Roles & ResponsibilitiesSummary of the role:Provide administration support to the IT Operations Team that is deployed at the customer site.Responsibilities: Submit the service request tickets in ITSM (IT Service Management) when requested by the support teams or clients, track and ensure they are completed to meet pre-defined turnaround time. Help and...

  • Administrator

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore AUSTEN MARITIME SERVICES PTE LTD Full time

    Roles & ResponsibilitiesJob Description:Office Management:Manage day-to-day operations of the site office, including maintaining office supplies, equipment, and facilities.Oversee administrative staff (if applicable) and delegate tasks effectively to ensure efficiency.Documentation and Record-Keeping:Maintain accurate and up-to-date records, documents, and...

  • Administrator

    Found in: Talent SG 2A C2 - 3 days ago


    Singapore PERFECT TEAM ENGINEERING PRIVATE LIMITED Full time

    Roles & ResponsibilitiesJob Responsibilites: Processes requests, ensuring alignment with company protocols Maintains a systematic filing system (manual and computerized) Professionally answers phone calls and responds promptly to customer inquiries Support in Prepare, Process and Follow up on Sales Orders. Generating and Submitting purchase orders (PO) ...

  • Administrator

    Found in: Talent SG 2A C2 - 3 weeks ago


    Singapore DSCO GROUP PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibility:The role is to support the smooth running of office by carrying out clerical tasks such as typing of letter, email, technical specification, filing, organising vendor talks, staff meeting, minutes, booking of flight ticket and accomodation, answering phone calls, receptionist duties, managing correspondence, developing...