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Trading Operations Analyst

2 months ago

Singapore Czarnikow Full time $3,000 - $4,500
Tasks & Responsibilities:
  • To carry out post-trade contract activities and day-to-day execution of bulk physical contracts concluded by the Trading Team. This involves planning shipments to payment collection.
  • Acknowledgment of nomination to the buyer and sending it on to shipper ensuring shipper acceptance of the nomination. 
  • Informing and coordinating with Trade Finance Team about all new bulk shipments where a purchase of warehoused goods that will be funded by banks are involved as TF Team needs to arrange releases.
  • Close communication with our Thailand Operations Team for bulk shipments of Thai origin as shipper communication will be handled by the Thai Team for this.
  • Ensure all information like Dem/Des, documentary instruction or LCs (if required) are in place before loading.
  • Issuing documentary instructions to the shipper for timely preparation of shipping documents and follow-up on draft documents for checking. 
  • Creating shipment numbers in our in-house system, Suite.
  • Ensure all drafts are checked and confirmed by the buyer and passed on to the shipper. 
  • Follow up on scanned signed documents and original documents.
  • Instructing / Appointing cargo surveyors at loading and discharging port(s).
  • Create sale invoices and upload all shipping documents in Suite. 
  • Ensuring payments from buyers are made in time before shipments arrive at their destination. 
  • Managing the payment of suppliers, freight invoices and any other costs.
  • Preparation & maintenance of shipment files in the in-house Suite and any hard copies if required.
  • Arrange local or overseas couriers to send out original documents. 
  • Updating/Extracting records of shipment plans and supplier call forward plans via Excel or system database
  • Join weekly execution calls with both the London team and the Thailand team.
 Required Skills and Experience:
  • Excellent written and verbal proficiency in English.
  • Around 3 years of experience in international import/export trade and shipping logistics is essential.
  • Experience in bulk shipment experience would be given strong preference.
  • Experience in RSA / SAOL / Sugar No. 11 rules and regulations and Incoterms would be helpful.
  • Established in negotiating documents based CAD, Bank Documentary Collection, and Documentary Letters of Credit.
  • Experience in Letter of Credit negotiation and UCP, ISBP rules would be helpful.
  • Fast learner and able to work under pressure.
  • Ability to act with integrity when dealing with confidential matters.
  • Team player with a strong work ethic and excellent communication & organisational skills.
  • Computer literate in Microsoft Word, Excel and PowerPoint.

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