Temp Admin Executive

1 week ago


Singapore Recruit Express Pte Ltd Full time

Contract Admin Exec (4 months)

Upper Thomson 
Mon to Fri Office hours

Responsibilities  

1.            Finance
•             Processing of residents’ maintenance fees, petty cash and petty cash bank recon reports for monthly submission
•             Maintain the petty cash float and disburse claims timely and accordingly
•             Ensure proper accounting and reconciliation on a monthly basis with CS
•             To work with CS Finance on the various receipts, invoices
•             To keep and record all non-permitted items and valuables for deposit
•             Handle the waiver of the residents’ maintenance and medical bills by corresponding through emails and calls to credit companies, hospitals and polyclinics
•             Bank-in maintenance fees monthly and issuance of official receipts for payment of maintenance fees to parents and donations (cash & cheque) to donors
•             Preparation of application and reimbursement of MSF Funded programmes to MSF and HQ Finance for approved programmes
•             Keeping, maintaining good inventory of assets and property, donations in kind, disposal of items/property

2.            Maintenance/Vendors
•             Attend to all external vendors and ensure that the contracts are kept to date, signed and delivered by the various agencies
•             To ensure proper maintenance of the premises and ensure repairs works are completed adequately
•             Keep good document of checks and prompt, accurate filing for HOH checks, audit and licensing checks
•             Handle maintenance of equipment at the hostel
•             Handle staff certificates, punch cards and medical certificates for filing records

3.            Reports, Communication & Correspondence
•             Assisting the HOH to generate reports, taking minutes of meetings
•             Maintain databases eg for training and status reports
•             Respond to incoming mail and emails from various organizations promptly 
•             Handle incoming calls, email correspondence and faxes from members of the public, internal and external parties and stakeholders with patience and empathy; assists with gate-keeping eg to field calls
•             Preparation of refreshments for visitors, meetings
•             Troubleshooting of IT/Liaison person for IT

How to Apply:
send your resume to: jocelynchan@recruitexpress.com.sg  or Telegram me @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820

 



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