Temp Admin Executive
1 week ago
Contract Admin Exec (4 months)
Upper Thomson
Mon to Fri Office hours
Responsibilities
1. Finance
• Processing of residents’ maintenance fees, petty cash and petty cash bank recon reports for monthly submission
• Maintain the petty cash float and disburse claims timely and accordingly
• Ensure proper accounting and reconciliation on a monthly basis with CS
• To work with CS Finance on the various receipts, invoices
• To keep and record all non-permitted items and valuables for deposit
• Handle the waiver of the residents’ maintenance and medical bills by corresponding through emails and calls to credit companies, hospitals and polyclinics
• Bank-in maintenance fees monthly and issuance of official receipts for payment of maintenance fees to parents and donations (cash & cheque) to donors
• Preparation of application and reimbursement of MSF Funded programmes to MSF and HQ Finance for approved programmes
• Keeping, maintaining good inventory of assets and property, donations in kind, disposal of items/property
2. Maintenance/Vendors
• Attend to all external vendors and ensure that the contracts are kept to date, signed and delivered by the various agencies
• To ensure proper maintenance of the premises and ensure repairs works are completed adequately
• Keep good document of checks and prompt, accurate filing for HOH checks, audit and licensing checks
• Handle maintenance of equipment at the hostel
• Handle staff certificates, punch cards and medical certificates for filing records
3. Reports, Communication & Correspondence
• Assisting the HOH to generate reports, taking minutes of meetings
• Maintain databases eg for training and status reports
• Respond to incoming mail and emails from various organizations promptly
• Handle incoming calls, email correspondence and faxes from members of the public, internal and external parties and stakeholders with patience and empathy; assists with gate-keeping eg to field calls
• Preparation of refreshments for visitors, meetings
• Troubleshooting of IT/Liaison person for IT
How to Apply:
send your resume to: jocelynchan@recruitexpress.com.sg or Telegram me @jocelynchan
Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820
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