Assistant Manager

1 month ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invite suitable candidates to join the Academic Computing and Information Services division (ACIS) as the Manager/Assistant Manager, Administration.

The Manager/Assistant Manager, Administration will provide administrative and secretariat support to the division, assist in implementing ICT initiatives in the institute and promote initiatives through various programmes and media in pursuit of its Vision and Mission. He/she will support the core administrative functions and manage the day-to-day operations in the Divisional Director's Office.

Responsibilities:

Administrative Support:
  • Strategic Planning: Assist in collecting, analysing, and evaluating data to support the division's strategic planning and decision-making processes.
  • Policy and Procedure Development: Collaborate with the Divisional Director to review, develop, and establish internal procedures, guidelines, and policies. Assist in drafting reports and papers as needed.
  • Email Management: Oversee the Division's role-based email accounts, responding to queries promptly and ensuring communications are managed efficiently.
  • Event Planning: Support the planning, coordination, and execution of events and welfare programs for the division, ensuring all activities are well-organized.
  • General Administration: Perform administrative and logistical tasks as assigned by the People Manager to ensure smooth day-to-day operations of the office.


Budget & Financial Process Support:
  • Budget Management: Manage the office's budget, including procurement, inventory, and purchasing of office supplies. Ensure that all expenditures align with approved budgets.
  • Expenditure Tracking: Regularly track and report on expenditures, ensuring they adhere to financial guidelines. Provide budgetary information to support decision-making and planning.
  • Billing Coordination: Coordinate, verify, and process billing instructions for ICT services provided by the division, ensuring accuracy and timeliness.


Personal Assistance to Divisional Director:
  • Schedule Management: Manage the Divisional Director's calendar, schedule meetings, and make travel arrangements. Ensure all appointments and deadlines are efficiently handled.
  • Administrative Support: Handle the Divisional Director's claims and training requests. Maintain confidential records and documents with utmost discretion.
  • Leadership Team Coordination: Work closely with other PAs and administrative staff to provide seamless support across the NIE senior leadership team.


Secretariat Support:
  • Committee Assistance: Provide secretariat support for committees chaired by the Divisional Director. Assist in preparing status reports, presentations, and other documentation related to committee activities.
  • Meeting Coordination: Ensure meetings are conducted smoothly by handling logistics, preparing agendas, and documenting key decisions. Monitor and follow up on action items arising from meetings.


Data Protection Officer (DPO) Support:
  • PDPA Compliance: Assist the NIE Data Protection Officer (DPO) in implementing and monitoring compliance with PDPA (Personal Data Protection Act) regulations. Coordinate with the NTU DPO office on policy updates and assessments.
  • Documentation and Reporting: Prepare status reports, papers, and presentations on PDPA-related matters. Maintain documentation of all data protection activities and communications.
  • Inquiry Management: Manage the DPO mailbox, ensuring timely responses to data protection inquiries. Document all relevant correspondence to maintain an accurate record.
  • Incident Support: Support departments in managing data breach incidents, ensuring all steps are properly documented. Collaborate with the NIE DPO to guide NIE faculty and staff and escalate issues to the NTU DPO office when necessary.
  • Awareness Initiatives: Assist in creating educational infographics and other materials to raise awareness about PDPA compliance within the NIE community.


Requirements:
  • A university degree in Business, Social Sciences, or equivalent.
  • A minimum of three years of relevant work experience in administration. Experience in Higher Education would be an advantage.
  • Excellent written and verbal communication skills.
  • Strong planning, organisational and problem-solving skills.
  • Proficient in Microsoft Office Applications and Adobe.
  • Proficient in graphic design tools such as Adobe Photoshop or Adobe Illustrator is an advantage.
  • Meticulous and ability to multi-task.
  • Ability to work independently and in a team.
  • Good people management skills.


Closing Date
The closing date of the advertisement is 21 October 2024. We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of bus routes and seats.

Hiring Institution: NIE

  • Analyst - Real Estate

    3 weeks ago

    Singapore ACTIS MANAGER SINGAPORE PTE. LIMITED Full time

    Roles & ResponsibilitiesPurpose of RoleWorking as a key member of the Actis Real Estate team and based in Singapore, this person will support the team on Actis South East Asia investments. The candidate will be working on screening of new investment ideas / strategies, and preliminary / final investment reviews of prospective investment opportunities for the...

  • Chef de Cuisine

    3 weeks ago

    Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    Roles & ResponsibilitiesThe job of Chef De Cuisine is executed satisfactorily when: Standard recipes are developed and written. New dishes and products are developed. Outstanding culinary technical skills are maintained. Profitability and popularity of dishes on the menu are reviewed based upon menu item sales figures, and changes are made where...

  • Assistant manager

    18 hours ago

    Singapore Cushman Wakefield Multifamily Full time

    Job Title Assistant ManagerJob Description Summary Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs...

  • Assistant manager

    18 hours ago

    Singapore TCK IMPEX PTE. LTD. Full time

    Job Description: We are seeking an experienced and proactive Assistant Manager to support and oversee business operations within the company. The Assistant Manager will assist department heads in implementing strategic plans, managing teams, and improving workflow efficiency to drive company success. Key Responsibilities: Assist in planning, coordinating,...

  • Assistant Manager

    6 months ago

    Singapore IGLOO COFFEE PTE. LTD. Full time

    Roles & ResponsibilitiesAssistant Manager Requirements: - You will lead and develop shop teams through inspiring practical management and coaching. You'll manage and direct retail teams to build sustainable customer relationships and implement strategies for shops to improve sales performance. Leading personally in the shops, and growing the shop's...

  • Assistant Manager

    1 week ago

    Singapore SEDHA CONSULTING PTE. LTD. Full time

    Roles & ResponsibilitiesAssistant Manager, Student AdministrationOffice Administration Administer procurement, reimbursement and financial activities of ICC (Interdisciplinary Collaborative Core) Office Assist colleagues from InsPIRE and other units under InsPIRE in overseeing office related matters Serve as the secretary/note-taker for all ICC Meetings ...

  • Assistant Project Manager

    7 months ago

    Singapore SPECON CONTRACTOR PTE. LTD. Full time

    Roles & Responsibilities· Assists in planning, organizing and carrying out project management activities to ensure that assigned projects are executed in a smooth and effective manner to achieve and exceed the cost, quality, timelines and customer satisfaction objectives;· Assists to ensure that safety procedures are incorporated in all project management...

  • Assistant Manager

    3 weeks ago

    Singapore Careers@Gov Full time

    Assistant Manager Job DescriptionAbout the RoleWe are seeking a highly motivated and experienced Assistant Manager to lead the development and transition of the Student Internship Programme (SIP) dashboards from SAS to Power BI. The successful candidate will leverage technical expertise to conduct in-depth data analysis, generate detailed reports, and offer...

  • Assistant Manager

    2 weeks ago

    Singapore OCBC Bank Full time

    Job Title: Assistant ManagerAt OCBC Bank, we are seeking a highly skilled and experienced Assistant Manager to join our team. The successful candidate will be responsible for maintaining MIS systems, delivering management reports to Group and business/support units, and coordinating management information requested by Group and business/support units.Key...

  • Assistant Project Manager

    3 weeks ago

    Singapore HAO HONG CONSTRUCTION PTE. LTD. Full time

    Roles & Responsibilities Assists in planning, organizing and carrying out project management activities to ensure that assigned projects are executed in a smooth and effective manner to achieve and exceed the cost, quality, timelines and customer satisfaction objectives; Assists to ensure that safety procedures are incorporated in all project management...

  • Sales assistant manager

    18 hours ago

    Singapore ALEXIS ENTERPRISE PTE. LTD. Full time

    Roles & ResponsibilitiesSales Assistant Manager Job DescriptionWe are looking to employ a highly driven assistant sales manager to assist the sales manager with the day-to-day running of our store. The assistant sales manager’s responsibilities include developing strategies to improve sales, effectively handling customer complaints, and assisting with the...

  • Assistant Manager

    3 weeks ago

    Singapore MCJIM MARKETING PTE LTD Full time

    Roles & ResponsibilitiesAssistant ManagerJob Description: Liaise with customers, suppliers, production regarding purchases, procedures, product specifications, manufacturing capabilities, and project status. Assist the Manager to oversee the functions, budget, systems and tools that contribute to the business's daily operations. Create and monitor...

  • Assistant to General Manager

    3 weeks ago

    Singapore DSHIP CARRIERS (S.E.A.) PTE. LTD. Full time

    Job Title: Management AssistantThe ideal candidate for this role will be responsible for providing administrative support to the General Manager of DSHIP CARRIERS (S.E.A.) PTE. LTD.Key responsibilities include:· Assisting the General Manager in growing the business in the South-East Asian market· Providing administrative support, including calendar...

  • Assistant Manager

    6 months ago

    Singapore CA CONCEPTS PTE. LTD. Full time

    Roles & ResponsibilitiesCA Concepts is made up of four exciting restaurants, Kulto, Chicco, Barrio by Kulto, and Cenzo! Interested applicants will be placed at one of the four locations. We are looking for passionate, loyal people who have F&B experience and are also able to work under pressure within a team of international professionals. Join our team and...

  • Assistant Manager

    3 weeks ago

    Singapore ATP FITNESS PTE. LTD. Full time

    Roles & ResponsibilitiesATP Personal Training, a dedicated personal training gym, is looking for a dynamic and enthusiastic Assistant Manager to join our team. Ideal candidates should have experience in sales, customer service, hospitality, or fitness. We value individuals who are ready to immerse themselves in the gym industry and are committed to...

  • Assistant Manager

    3 weeks ago

    Singapore PRO-MATRIX PTE LTD Full time

    Roles & Responsibilities Operations Management – manage FM Engineers daily roles and responsibilities Manage FM engineers technical competency in FM aspects To ensure and establish safe and conducive work environment(WHSC) for FM Engineers. To manage customers’ expectation and deliverables, and establish rapport for long term customer relationship ...

  • Assistant manager

    18 hours ago

    Singapore Accor Hotels Full time

    Company Description Are you ready to step into an exciting role where every day is different, fast-paced, and full of opportunities to shine? We're on the hunt for an energetic and passionateAssistant Managerto join our Ibis Styles Sydney Central hotel family! This role is all about creating memorable guest experiences, motivating our incredible team,...

  • Assistant Manager

    3 weeks ago

    Singapore HAYOP PTE. LTD. Full time

    Roles & ResponsibilitiesWe believe that a strong and clearly defined company culture substantially benefits employers and employees. We cultivated our team not only in skills required for their job, and in their personal development. We constantly seek to improve and look for new ways to create a memorable customer experience.Today, we are looking for a...

  • Assistant Restaurant Manager

    6 months ago

    Singapore EIGHTEEN CHEFS PTE. LTD. Full time

    Roles & ResponsibilitiesReporting to the Restaurant Manager and Assistant Manager, you are responsible for assisting the Managers in supervising and ensuring the efficient running and daily operations of the restaurant, in accordance to the company’s standards.Key performance areas include assisting managers to manage team performance, people development...

  • Assistant Manager

    2 months ago

    Singapore BARRIO PTE. LTD. Full time

    Roles & ResponsibilitiesBarrio is one of many exciting restaurants under CA Concepts: Barrio by Kulto, Cenzo, Kulto, and Chicco. Interested applicants will be placed at one of the four locations. We are looking for passionate, loyal people who have F&B experience and are also able to work under pressure within a team of international professionals. Join our...