Logistic Operation Executive

3 weeks ago

Singapore THE ORIGINAL VADAI PTE. LTD. Full time
Roles & Responsibilities

Logistics Operations Executive – Multi-Outlet Food Chain (Including Central Kitchen, Dry Storage, and Catering)

Position Overview: The Logistics Operations Executive will oversee and manage logistics operations across 11 food outlets, 1 central kitchen, dry storage space, and the catering business. This individual will be responsible for ensuring smooth coordination and effective supply chain management to guarantee timely deliveries, maintain high standards of quality, and optimize overall efficiency. The role demands a detail-oriented leader with strong organizational and operational skills in food service, inventory management, and transportation.

Key Responsibilities:

  1. Supply Chain Management:Oversee the entire logistics process, including procurement, warehousing, transportation, and distribution to ensure all outlets, central kitchen, dry storage, and catering operations receive the required supplies on time.
    Coordinate with suppliers for raw materials, packaging, and catering supplies to ensure consistent supply and quality across multiple locations.
    Ensure effective distribution of products between the central kitchen, dry storage facility, outlets, and catering events, maintaining high efficiency and timeliness.
  2. Inventory and Storage Management:Monitor and manage inventory levels across all 11 outlets, central kitchen, and dry storage facilities to avoid shortages or excess stock.
    Implement stock rotation and FIFO (First In, First Out) practices to maintain food safety and freshness.
    Regularly conduct inventory audits and ensure all stock records are accurate for operational and accounting purposes.
    Maintain efficient storage systems to ensure food and supplies are stored correctly, abiding by food safety standards.
  3. Order Management and Delivery Coordination:Manage and monitor order schedules from all outlets, ensuring timely and accurate delivery from the central kitchen and dry storage.
    Optimize delivery routes to minimize delays and reduce transportation costs across outlets.
    Handle emergency orders, ensure on-time deliveries for urgent needs, and resolve delivery-related issues as they arise.
    Oversee the ordering process from suppliers to ensure there is no disruption to any outlet or catering business operations.
  4. Catering Logistics:Coordinate and manage logistics for catering events, ensuring the necessary food and equipment are delivered on time and in good condition.
    Supervise the packing, loading, transportation, and setup of catering orders to ensure everything runs smoothly.
    Ensure inventory for catering events is tracked and maintained separately, following specific protocols for events.
  5. Supplier and Vendor Management:Establish and maintain positive relationships with key suppliers, transportation providers, and vendors.
    Negotiate and manage contracts with suppliers to ensure favorable terms, pricing, and quality of supplies.
    Resolve any issues with vendors related to product quality, delivery, or order discrepancies.
  6. Team Coordination and Management:Lead and manage logistics and inventory teams across all outlets and central kitchen, ensuring proper coordination and efficiency.
    Provide training and guidance to team members on logistics procedures, food safety standards, and inventory management.
    Foster communication between kitchen staff, catering teams, and outlet managers to ensure smooth supply chain flow.
    Develop and implement SOPs (Standard Operating Procedures) for logistics operations across all facilities.
  7. Compliance and Quality Control:Ensure all logistics operations comply with local food safety, hygiene, and regulatory standards.
    Maintain a high level of product quality by regularly checking the quality of delivered goods and overseeing proper handling and storage.
    Ensure that the transport and delivery of goods maintain optimal conditions to preserve food safety and quality.
  8. Cost Management and Reporting: Monitor logistics costs (transportation, storage, packaging) and identify areas for improvement in terms of cost-effectiveness.
    Develop and implement strategies for cost-saving initiatives without compromising quality or customer satisfaction.
    Prepare regular logistics and performance reports for senior management, tracking KPIs such as delivery times, stock accuracy, cost efficiency, and catering success rates.
  9. Crisis Management: Act as the first point of contact for addressing logistics-related challenges and delays, implementing quick solutions to mitigate any disruption in the supply chain.
    Ensure contingency plans are in place for unexpected circumstances such as transportation breakdowns, supply shortages, or urgent catering requirements.

Qualifications:

  • Minimum of 5 years of experience in logistics and supply chain management, preferably in the food industry or multi-outlet retail.
  • Experience managing logistics for multiple outlets, a central kitchen, and catering operations.
  • Strong knowledge of inventory management, food safety regulations, and delivery systems.
  • Excellent communication, negotiation, and problem-solving skills.
  • Proficiency in logistics software, MS Office, and inventory management tools.
  • Strong leadership abilities and experience managing cross-functional teams.

Key Skills:

  • Strong organizational and time-management skills.
  • Attention to detail and accuracy in logistics operations.
  • Ability to handle high-pressure situations and meet tight deadlines.
  • Analytical mindset with the ability to optimize processes and reduce costs.
  • Collaborative approach, working well with internal teams and external vendors.
  • Flexibility and adaptability in a fast-paced and dynamic environment.
Tell employers what skills you have

Warehousing
Inventory
Cost Management
Supply Chain
Raw Materials
Procurement
Inventory Management
Adaptability
Compliance
Attention to Detail
Team Coordination
Transportation
Packaging
Supply Chain Management
Crisis Management
Catering

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