Events Services Coordinator
2 weeks ago
Working hours: 10am to 6pm (Monday to Friday)
We are looking for a proactive and organized Events Services Coordinator to assist in the planning, coordination, and execution of events. If you are passionate about delivering exceptional event experiences and have a knack for logistics, this role is for you.
Key Responsibilities:
- Assist in planning and coordinating all aspects of events, from pre-event setup to post-event breakdown
- Liaise with vendors, suppliers, and venues to ensure smooth event execution and timely delivery of services
- Coordinate with internal teams and clients to understand event requirements and objectives
- Manage event logistics, including catering, audiovisual equipment, seating arrangements, and transportation
- Handle registration processes, guest lists, and on-site coordination during events to ensure a seamless experience for attendees
- Monitor event budgets and expenses, ensuring events stay within the allocated budget
- Oversee the setup and breakdown of event spaces, ensuring that all materials and equipment are arranged properly
- Gather feedback from clients and attendees' post-event to evaluate success and areas for improvement
- Assist with creating and maintaining event documentation, including contracts, schedules, and checklists
Requirements:
- Minimum Diploma and above
- Strong organizational and multitasking abilities to handle multiple events simultaneously
- Excellent communication and interpersonal skills for dealing with clients, and team members
- Ability to work well under pressure and handle last-minute changes or challenges
Why You Will Gain:
- An exciting role working on diverse events, from corporate meetings to large-scale conferences and social functions
- Opportunities to grow your expertise in event management and client service
- The chance to work in a dynamic and creative environment, collaborating with a passionate team
- Hands-on experience in delivering memorable and successful events
EA Reg. Number: R21100629
EA License Number: 22C1278
Tell employers what skills you haveMicrosoft Office
Ability To Work Independently
Travel Arrangements
Office Management
Administration
Data Entry
PowerPoint
Office Administration
Attention to Detail
Time Management
Administrative Support
Excel
Team Player
Human Resources
Scheduling
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