Receptionist (6 months contract)

3 weeks ago

Singapore SODEXO SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

Work Location: One North MRT station

Working Days: Mon - Fri

Working Hours: 8:30am-6pm

Job Summary:

· Receptionists must be smartly attired to project Client's Corporate image.

· Answer switchboard within 3 rings to all incoming telephone calls and ensure that all messages are directed to the right recipients.

· Perform reception service in an efficient, professional and courteous manner

· Greet, receive, inform and guide on-site visitors arriving at the main reception desk

· Welcome trainers and give them folders and meeting room keys. Issue trainers passes on confirmation of their identities. Give WiFi codes.

· Maintain a visitors/participants log to sign in and sign-out

· Arrange the host to receive their visitors

· Issue visitor passes on confirmation of their identities

· Provide administrative support such as photocopying, faxing, providing wifi codes, etc. to all visitors, guests, participants and trainers

· Managing relevant record and compliance to security procedures, and responsible for issuing ID badges and tracking and ensuring their return

· Make reservation as required for restaurant, order taxi, confirm airline tickets, etc. to all visitors, guests, participants and trainers

· Contribute to achieving strong customer relationships by focusing on responsiveness and communications as well as on meeting and/exceeding customer's expectation

· Mailroom Service - Receive mail from Singapore Post, courier services which will then need to be sorted for the occupants.

· Ensure the cleanliness and upkeep of the area/lounge to reflect the Client's Corporate image; if necessary, call the cleaning services

· Handle Help Desk on all user request

· To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.

· Support Client's Event Management team with meeting room reservation and arrangements. Daily equipment check in conjunction with meeting room support.

Knowledge, Skill and Abilities Required

· Minimum 'O' level, Certificate

· Strong interpersonal relations ability, excellent oral and written communications skills

· Must be computer literate in Microsoft Office products (Word, Excel, Outlook)

· Able to work independently and interact well with people of all levels.

· Those who have worked in hospitality before will have an added advantage

· You must be pleasant and possess a friendly personality

· Good public relation and communication skills.

· Able to work independently with minimal supervision.

· Ability to demonstrate good judgment when dealing with clients and staff members

· Languages: English Fluent. Bilingual will be advantageous.

Tell employers what skills you have

Outlook
Microsoft Office
Administrative Work
Customer Relationships
Mailroom
Event Management
Office Administration
Written Communications
Compliance
Communication Skills
Administrative Support
Excel
Customer Service
Able To Work Independently
Hospitality

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