Inventory Management Executive

4 weeks ago

Singapore TOP INTERNATIONAL HOLDING PTE. LTD. Full time
Roles & Responsibilities

Inventory Management

  • Manage all equipment, parts, and inventory matters for our Guinea entity
  • Coordinate bi-annual stocktake with local Guinea counterparts to ensure accountability of inventory
  • Track and record all inventory movements used in operations
  • Update inventory status and movements in Autocount system in a timely manner
  • Process purchase requisition forms, purchase orders, and goods received notes in the system
  • Maintain accurate records of spare parts received from overseas and local suppliers

Procurement Coordination

  • Liaise with procurement department on new part purchases
  • Ensure completeness and accuracy in purchases imported to Guinea
  • Verify purchase requisition forms, purchase orders, and supporting documentation
  • Prepare documentation for overseas spare parts purchases and track goods in transit

Reporting & Analysis

  • Perform monthly book closures and prepare inventory reports for accounting and operations
  • Generate and distribute monthly reports including:
  • Inventory status reports
  • Goods in transit (GIT) reports

Prepayment reports

  • Monitor trends in major inventory usage and inventory levels
  • Visualize inventory data and report findings to management
  • Identify areas of weakness in inventory management processes and propose solutions

Documentation & Administration

  • Maintain proper filing and documentation of all inventory-related matters
  • Prepare and maintain records for spare parts purchases, stock transfers, and receipt confirmations
  • Coordinate with Guinea-based staff to verify goods received and resolve discrepancies
  • Handle ad-hoc projects and duties as assigned

Qualifications & Experience

  • Minimum Diploma in Supply Chain Management, Logistics, or related field
  • 3+ years of experience in inventory management or supply chain roles
  • Practical hands-on experience with inventory management systems, particularly Autocount
  • Experience in international logistics and inventory tracking preferred

Skills & Competencies

  • Strong knowledge of inventory management processes and workflows
  • Excellent attention to detail and high accuracy in data entry
  • Proficient in Excel and data visualization tools
  • Strong analytical skills to identify trends and propose process improvements
  • Independent and highly responsible, requiring minimal supervision
  • Task-focused and deadline-oriented

Language Requirements

  • Proficient in English (written and spoken)
  • Proficient in Mandarin Chinese communication and reading to liaise with Chinese stakeholders in China and Guinea

Personal Attributes

  • Self-motivated with ability to work independently
  • Strong organizational skills and systematic approach to work
  • Proactive in identifying and resolving issues
  • Professional demeanor in interactions with internal and external stakeholders
Tell employers what skills you have

Analytical Skills
Ability To Work Independently
Prepayment
Supply Chain
Mandarin Chinese
Administration
Data Entry
Procurement
Inventory Management
Attention to Detail
Accountability
Supply Chain Management
Data Visualization

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