Administrative Assistant

4 weeks ago


Singapore FUTURE ELECTRONICS INC. (DISTRIBUTION) PTE LTD Full time
Roles & Responsibilities

JOB PURPOSE:

To perform administrative and ad-hoc duties


PRINCIPAL ACCOUNTABILITIES

  • Submission of Monthly Punches Overtime pay Analysis report to Payroll.
  • Manage Consumables Purchase order and Renewal Contract Certificate

JOB CONTENT:

  • Handle direct supplier local and international purchase order
  • Handle Purchase Order supplies
  • Handle Renewal Truck Contract NRE Maintenance and Cleaning Service
  • Ordering, storing and distributing office warehouse supplies, and stationaries
  • Prepare and create a manual PO purchase request For the Oracle system.
  • Updating of approved vendor listing and vendor evaluation forms.
  • Performing vendor research and selection to enhance profitability, reducing operating costs
  • Scanning Receive Tax invoices DO, PO’s and review for accuracy submit to Finance
  • Co-ordinate with the vendors or suppliers on the date and times of deliveries
  • Administrate and monitor facilities. Visitor Upload TV screen Nameplate and Wi-Fi
  • Perform Monthly Reports, Utility bills Electricity, Water, Carton boxes, Recycle Disposal, Recycle Metric
  • Organize and schedule meetings events and reservations as needed
  • Perform Weekly Punches Report Overtime pay Analysis Report Monthly submit to payroll
  • Assist Newly hired personnel in activating badges onto the system, issuing ESD Smock, safety
  • Prepares monthly reports for petty cash claims.
  • Monitor stock levels and collaborate with the purchasing team to maintain optimal inventory levels.
  • Organize office activities, New Hire Training, all ISO Training update report
  • Administrate defective material and scrap product handling
  • Train and supervise warehouse staff, ensuring all safety and security protocols are followed.
  • Managing technical documentation including stock requests, equipment specification and inventory control.

RECOMMENDED CREDENTIALS:


QUALIFICATIONS

  • Minimum ‘O’ Level graduate.

EXPERIENCES

  • Minimum 1 year experience in inventory management.

COMPETENCIES

  • Good understanding of Administrative and HR policy.
  • Good understanding of inventory control management.
  • Good understanding of good warehouse practices and management
  • Good knowledge of quality management.
  • Good understanding of ISO 9000 requirements.
  • Able to motivate associates to meet Future Electronics (Asia) goals and objectives.
  • Able to lead and manage change.
  • Able to source for reasonable suppliers.
  • Able to work under pressure and overtime.
  • Must have a sense of urgency.
  • Good discipline and interpersonal skills.
  • Proficient in Microsoft Office applications

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Administrative Work
Interpersonal Skills
ISO
Purchasing
Administration
Data Entry
Administrative Support
Team Player
Able To Work Independently

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