AVP/SM facilities manager

2 months ago

Singapore FP Global Full time

Our client is looking for a Senior Manager in the facilities department that is driven and positive attitude. This role includes managing a team and the primary objective of this role is to oversee various aspects of building operations and facility maintenance.

Key Responsibilities:

  • Work alongside Asset Managers and the Reporting head to oversee various functions.

Regulatory Compliance

  • Ensure regulatory compliance for all properties, including maintaining CERT teams and timely renewal of statutory licenses.
  • Ensure properties operate in compliance with WSH guidelines.

Property Maintenance

  • Maintain properties, equipment, and fittings according to Operating Procedures and Requirements.
  • Support the facilities management team in managing minor AEIs, repairs, maintenance, and ad-hoc projects, coordinating with consultants and contractors.
  • Lead the annual budgeting process for OPEX and CAPEX for properties.
  • Manage and monitor expenses against the budget.
  • Collaborate with the contract and procurement manager and facilities management team to develop procurement packages, evaluate bids, and recommend contract awards.
  • Ensure the procurement process adheres to policy, including service acceptance and payment recommendations.
  • Identify asset improvement and cost optimization projects with other departments.
  • Tenant Management
  • Maintain strong tenant relationships and address tenant-related matters promptly, including inspections, handovers, and defect management.
  • Oversee the issuance of Permits to Work.
  • Reporting and Record Keeping
  • Ensure accurate and timely submission of reports.
  • Maintain proper documentation of maintenance activities for each property according to the preventive maintenance program.
  • Keep organized records of all service reports, delivery orders, and invoices.
  • Ensure the facilities management function passes all audits.

HR and ESG Initiatives

  • Manage and guide the Facilities Management staff.
  • Recruit Facilities Management staff to ensure operational continuity.
  • Plan and drive ESG initiatives.

Supervisory Responsibilities:

  • Provide formal supervision to staff, overseeing recruitment, promotion, and performance appraisal processes.
  • Monitor staffing levels and labor utilization, providing mentorship and coaching to team members to enhance competencies.

Education and Experience:

  • Minimum of six years of progressive experience in a related field, with a preference for a bachelor's degree in business, technical, or management disciplines.

Certificates and Licenses:

  • Candidates with CFME certification will be advantageous.

Communication Skills:

  • Proficient in comprehending and interpreting complex business documents, with the ability to communicate effectively with various stakeholders through reports, presentations, and negotiations.

Financial Knowledge:

  • Possess a deep understanding of financial principles, with the ability to calculate complex figures, prepare budgets, and conduct financial analysis.

Reasoning Ability:

  • Skilled in solving advanced problems and developing strategic solutions in complex situations, drawing upon analytical skills and experience to make impactful recommendations.

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