Executive Assistant

4 weeks ago


Singapore LEAD GENERAL F&B MANAGEMENT CO. PTE. LTD. Full time
Roles & Responsibilities

Working Location: Kallang

Salary: $5000 - $8000/month

Key ResponsibilitiesAdministrative Support
  • Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
  • Screen calls, emails, and correspondence, and prioritize them for the executive’s attention.
  • Prepare and edit reports, presentations, and other documents as required.
  • Organize and maintain the executive's files, ensuring confidentiality and easy retrieval.
Coordination and Communication
  • Serve as a liaison between the executive and internal/external stakeholders.
  • Coordinate team meetings, prepare agendas, and record minutes.
  • Follow up on action items from meetings to ensure timely completion.
Event Planning and Logistics
  • Organize and manage events, conferences, and other functions.
  • Handle logistics such as venue booking, catering, and travel arrangements for attendees.
Project Management
  • Assist with special projects by coordinating resources, monitoring timelines, and updating the executive on progress.
  • Conduct research and compile data to support decision-making.
Operational Support
  • Monitor and manage budgets, invoices, and expense reports.
  • Procure office supplies and equipment as needed.
  • Oversee and ensure compliance with company policies and procedures.
Qualifications and SkillsEducation and Experience
  • Bachelor’s degree in Business Administration, Management, or related field (preferred).
  • Proven experience as an Executive Assistant or in a similar role (typically 3-5 years).
  • Flexibility to work extended hours, including evenings or weekends, if necessary.
  • Willingness to travel occasionally for business purposes

Tell employers what skills you have

Microsoft PowerPoint
Budgets
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Administration
Event Planning
Administration Management
Compliance
Project Management
Administrative Support
Team Player
Microsoft Word
Scheduling
Catering

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