Administrative Executive

3 days ago

Singapore Singapore Thomson Road Baptist Church, The Full time
Roles & Responsibilities

1. Job Overview

The Administrative Executive will report to the Church Office Manager and work closely with pastoral staff and ministry teams to ensure smooth day-to-day operations of the church office. This role requires a proactive, organized, and resourceful individual who can manage administrative workflows efficiently while supporting various church ministries.

2. Key Responsibilities

A. General Office Administration

  • Manage general office duties, including answering calls and overseeing pantry duties on a rotation basis.
  • Coordinate room bookings and prepare event signage.
  • Provide administrative support for Annual General Meetings (AGM) and Extraordinary General Meetings (EGM).

B. Ministry Administrative Support

  • Translation & Documentation: Translate materials between English and Chinese, including Deacon's meeting notes, sermon PowerPoint slides, and devotional passages.
  • Guest Speaker Liaison: Coordinate logistics and communication for guest speakers.
  • Bulletin Preparation: Compile and print the weekly prayer bulletin.
  • Event Coordination: Oversee administrative preparations for baptism services and church elections, including candidate tracking and logistics management for AGM, EGM, and related ministry events.
  • Pastoral Support: Provide administrative assistance to one Congregation Pastor and the Christian Education Pastor.
  • Other Duties: Carry out additional tasks assigned by the Office Manager or requested by the Senior Pastor/Pastors.

3. Requirements & Qualifications

  • Prior experience in administrative roles preferred.
  • Proficiency in office technologies, including Microsoft Office Suite (Word, Excel, PowerPoint, Publisher) and social media platforms.
  • Strong organizational skills with the ability to improve administrative workflows for efficiency.
  • Detail-oriented and systematic in handling tasks with thorough follow-through.
  • Ability to work independently while being a collaborative team player.
  • Good interpersonal and communication skills to coordinate with ministries, volunteers, and staff.
  • Bilingual (English & Chinese) – written and spoken to support translation needs.
  • A positive attitude, willingness to learn, and initiative to contribute to church operations.

4. Work Environment & Culture

  • Be part of a close-knit team that values service, integrity, and teamwork in a Christian ministry setting.
  • Opportunity to serve in a meaningful role that supports the church's mission and ministry efforts.

Interested candidates who meet the above criteria are invited to apply by submitting their resumes and a brief introduction of their faith background to [insert application email].

Please send your application to recruitment@trbc.org.sg by 20 Apr 2025.

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Social Media
Ability To Work Independently
Translation
Administration
Logistics Management
Data Entry
PowerPoint
Office Administration
Communication Skills
Administrative Support
Excel
Team Player

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