Marine Administrator

4 weeks ago

Singapore ONESEA SOLUTIONS PTE. LTD. Full time
Roles & Responsibilities

  • Understand the Health, Safety, Environmental Protection and Quality Policy, and the responsibilities under the Environmental Management System (EMS)
  • Report any environmental noncompliance and/or concern to their manager or members of the senior management team (including the highest level of management) either directly or through the open reporting system as per Management System guidelines
  • Consult with vessels and operations management to resolve Marine Services issues.
  • Administer and assist in the preparation of all documentation related to new vessel delivery.
  • Support management system documentation.
  • Respond to enquiries and issues; exercise sound judgment where necessary and escalates issues to managers where appropriate.
  • Maintain current information and support in the production of new and existing KPIs (Key Performance Indicators)
  • Assist with the close out of non-conformities, ensures necessary audits are conducted and supports the team on related activities.
  • Demonstrate diligence and sound documentation management skills with respect to the Safety Management System (SMS), quality system and other systems documents.
  • Coordinates office calendar, including sending and accepting electronic invitations, reminders, and preparation for scheduled events.
  • Provide occasional reception relief, collaborates effectively with other assistants, maintains department contact information and posts department information to the intranet
  • Perform other duties as required

Requirements

  • Experience in a shipping or marine company either on shore or at sea; understanding of the business and terminology is required.
  • Able to work under pressure in a fast-paced environment.
  • Proficiency with Microsoft Office Suite(including Outlook, Word, and Excel)
  • Strong attention to details
  • Strong verbal and written communication skills, and proficient writing style
  • Understand flag administration, documentary management systems, spill response activity reports, insurance claims handling, crew management, etc.
  • Experience with ISO management systems

Tell employers what skills you have

Outlook
Management Skills
Microsoft Office
Microsoft Excel
Claims Handling
Quality System
ISO
Operations Management
Administration
Attention to Details
Audits
Terminology
Professional Services
Shipping

  • Administrative Assistant

    3 weeks ago

    Singapore EQUATORIAL MARINE FUEL MANAGEMENT SERVICES PTE. LTD. Full time

    Roles & Responsibilities*Candidates to be comfortable with office location moving to Kim Chuan area in 2024.Job Description: Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels. Monitor acknowledgement receipts for (.1) Assist in editing amendments to...

  • Administrative Assistant

    4 weeks ago

    Singapore Equatorial Marine Fuel Management Services Pte. Ltd. Full time

    .Candidates to be comfortable with office location moving to Kim Chuan area in 2024.Job Description:Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.Monitor acknowledgement receipts for (.1)Assist in editing amendments to Controlled Documents.File and maintain...

  • Marine Operations Assistant

    1 week ago

    Singapore AXCEL MARINE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description & Requirementsa. Communicate with Marine Controller/Project Manager on operational matters, adhere to marine traffic management controls and provide alternatives on pending issues.b. Follow the SOP in place for channel control and movement of transfer barges and log down all events in the relevant record books during...

  • Marine Operations Assistant

    6 days ago

    Singapore Axcel Marine Pte. Ltd. Full time

    Job Description & Requirementsa. Communicate with Marine Controller/Project Manager on operational matters, adhere to marine traffic management controls and provide alternatives on pending issues.b. Follow the SOP in place for channel control and movement of transfer barges and log down all events in the relevant record books during watch duty.c. Monitor and...

  • Marine Policy Administration

    4 weeks ago

    Singapore GREAT AMERICAN INSURANCE COMPANY Full time

    Roles & ResponsibilitiesJob DescriptionSupport day-to-day Policy Administration, Marine Hull: Process Marine Hull policies and documents with accuracy and within stipulated turnaround time Perform upfront check of incomplete details before processing Liaise with underwriters on details required for processing Prepare monthly renewal notices upon...

  • Marine Policy Administration

    4 weeks ago

    Singapore Great American Insurance Company Full time

    Job DescriptionSupport day-to-day Policy Administration, Marine Hull:Process Marine Hull policies and documents with accuracy and within stipulated turnaround timePerform upfront check of incomplete details before processingLiaise with underwriters on details required for processingPrepare monthly renewal notices upon underwriters' requestsDispatch of...

  • Administrative Assistant

    3 weeks ago

    Singapore DIRECT SEARCH ASIA PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities: Send out notifications to ships about changes in navigation, port regulations, safety guidelines, training materials, and updates to documents. Keep track of acknowledgment receipts for notifications. Support in revising updates to important documents. Record and organize information on maritime incidents and...

  • Administrative Assistant

    4 weeks ago

    Singapore Direct Search Asia Pte. Ltd. Full time

    Responsibilities:Send out notifications to ships about changes in navigation, port regulations, safety guidelines, training materials, and updates to documents.Keep track of acknowledgment receipts for notifications.Support in revising updates to important documents.Record and organize information on maritime incidents and accidents reported by...

  • Administrative Assistant

    4 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference S10550Job DescriptionResponsibilities:Send out notifications to ships about changes in navigation, port regulations, safety guidelines, training materials, and updates to documents.Keep track of acknowledgment receipts for notifications.Support in revising updates to important documents.Record and organize information on maritime...

  • Marine Claims Administrator

    4 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference M10576Job Descriptioncordance with service standards.Oversee claims recoveries.Collaborate with various stakeholders, including the Accounts Department, Brokers, and Agents.Ensure timely compliance with both internal and statutory audit queries.Coordinate with the Reinsurance Department to submit relevant statistics for treaty...

  • Marine Claims Administrator

    2 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference M10680Job Descriptioncordance with service standards.Oversee claims recoveries.Collaborate with various stakeholders, including the Accounts Department, Brokers, and Agents.Ensure timely compliance with both internal and statutory audit queries.Coordinate with the Reinsurance Department to submit relevant statistics for treaty...

  • Marine Claims Administrator

    3 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference M10128Job DescriptionResponsible for receiving, recording, and processing incoming insurance claims.Settle claims within the specified timeframe.Evaluate basic policy coverage and determine its applicability to submitted claims, escalating any issues as necessary.Respond to client inquiries in accordance with service standards.Oversee...

  • Marine Claims Administrator

    3 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference M10466Job DescriptionResponsible for receiving, recording, and processing incoming insurance claims.Settle claims within the specified timeframe.Evaluate basic policy coverage and determine its applicability to submitted claims, escalating any issues as necessary.Respond to client inquiries in accordance with service standards.Oversee...

  • Marine Claims Administrator

    3 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference M10253Job DescriptionResponsible for receiving, recording, and processing incoming insurance claims.Settle claims within the specified timeframe.Evaluate basic policy coverage and determine its applicability to submitted claims, escalating any issues as necessary.Respond to client inquiries in accordance with service standards.Oversee...

  • Marine Claims Administrator

    3 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference M10359Job DescriptionResponsible for receiving, recording, and processing incoming insurance claims.Settle claims within the specified timeframe.Evaluate basic policy coverage and determine its applicability to submitted claims, escalating any issues as necessary.Respond to client inquiries in accordance with service standards.Oversee...

  • Marine Claims Administrator

    4 weeks ago

    Singapore Direct Search Asia Pte Ltd Full time

    Job DetailJob Reference M10077Job DescriptionResponsible for receiving, recording, and processing incoming insurance claims.Settle claims within the specified timeframe.Evaluate basic policy coverage and determine its applicability to submitted claims, escalating any issues as necessary.Respond to client inquiries in accordance with service standards.Oversee...

  • HR/Admin Executive

    4 weeks ago

    Singapore Aries Marine (l.l.c) (singapore Branch) Full time

    We are an established marine company that provides marine inspection/trading services to the marine industry. We are looking for a competent Executive Administrative to provide secretarial and administrative support in a well-organized and timely manner. Preferred candidates with experience in the marine sector in work pass application/levy matters/other...

  • HR/Admin Executive

    4 weeks ago

    Singapore ARIES MARINE (L.L.C) (SINGAPORE BRANCH) Full time

    Roles & ResponsibilitiesWe are an established marine company that provides marine inspection/trading services to the marine industry. We are looking for a competent Executive Administrative to provide secretarial and administrative support in a well-organized and timely manner. Preferred candidates with experience in the marine sector in work pass...

  • Admin Assistant

    4 weeks ago

    Singapore WORKLE PTE. LTD. Full time

    Roles & Responsibilities✔️Location: Kim Chuan (Tai Seng MRT)✔️5 days work 9am-6pm✔️Salary from $3,000 basic ✔️AWS & Bonus Job Description Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels. Monitor acknowledgement receipts for (.1) Assist in...

  • Junior Marine Surveyor

    7 days ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesJunior Marine SurveyorOffice: Keppel DistrictparkWorking Location: Islandwide [On ship]Working Days: 5 Day A WeekWorking hours : 0830 hrs to 1730 hrs [Prepared to work irregular hour due to ship schedule/Public Holiday]Salary : Basic $2300 excluding overtimeJob Scope To attend / carry out various types of survey on board ship and...