Document Controller

2 weeks ago


Singapore GATES PCM CONSTRUCTION LTD. Full time
Roles & Responsibilities


ISO

  • Assist to control all documents related to ISO 9k and 18k
  • Control the new issue and obsolete documents for ISO
  • Assist to issue out standard processes and procedures to all concerned departments
  • Track and monitor the monthly submissions for the objectives specified in the ISO
  • Track and maintain the customer satisfaction records
  • Responsible for all official document transmittal to clients regarding respective projects
  • Ensure proper archiving and retention of all client communication documents and agreements in the respective file folders on the server
  • Ensure ease of traceability of all project related documents in the server
  • Track and maintain the Corrective and Preventive Action Requests
  • Track and monitor the Continuous Improvement Records
  • Schedule and facilitate the Internal Audits and External Audits
  • Maintain records of the ISO manuals
  • Maintain records of the ISO forms and ensure these are updated
  • Filing and archiving of records according to the retention period
  • Prepare and document Management Directives as instructed and document the same for reference
  • Prepare and document company policies as instructed and document the same for reference
  • Any other instruction as given by your superior related to Document Control

Project

  • To provide support in areas such as project team administration (travel and meeting requirements)
  • To create and manage a project office calendar
  • Project meeting arrangements and providing minute taking
  • Creating basic documents and templates
  • Documentation recording and filing (post in and out, email in)
  • Main point of contract for correspondence and telephone
  • General ad-hoc administration duties
  • Plan and manage the office supplies to ensure all necessary requirements are in place
  • Actively promote the corporate and project goals and values
  • Collaborate with other departments to formulate and implement policies, procedures, goals and objectives

Requirements:
Education: Diploma
Experience: minimum 2 years


Tell employers what skills you have

Document Management
Microsoft Office
Microsoft Excel
Construction
Archiving
Interpersonal Skills
ISO
Drawing
Administration
Traceability
Project Management
Audits
Customer Satisfaction
Microsoft Word
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