Department Assistant
2 weeks ago
Job Summary:
We are looking for a Department Assistant who provides administrative support to ensure efficient operation of the department. This role involves organizing schedules, handling correspondence, maintaining records, and assisting with various departmental tasks.
Key Responsibilities:
1. Administrative Support:
- Manage schedules, appointments, and meetings for department members.
- Handle department correspondence, including emails, letters, and calls.
2. Documentation and Records Management:
- Maintain and update department files, databases, and records.
- Prepare reports, presentations, and other documents as needed.
3. Office Coordination:
- Order and maintain office supplies.
- Coordinate with other departments or external vendors as required.
4. Event and Project Support:
- Assist in planning and organizing departmental events or projects.
- Monitor project timelines and provide administrative support where needed.
5. General Assistance:
- Provide day-to-day support to department staff for miscellaneous tasks.
- Handle any ad hoc duties assigned by department management.
Requirements:
- Diploma or equivalent qualification in business administration or related fields.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency in Japanese or Chinese is a plus, as this role may involve liaising with international clients or stakeholders.
Tell employers what skills you haveOutlook
Ability to Multitask
Microsoft PowerPoint
Microsoft Excel
Ability To Work Independently
Administration
Pressure
Administrative Support
Microsoft Word
Databases
Able To Work Independently
Japanese
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