Studio Coordinator

1 week ago

Singapore GENSLER SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients' success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

Your Role

The Studio Coordinator partners with both the Studio Directors to collectively drive the operational success of the Lifestyle Studio within the Singapore office. This role sits at the hub of the studio, providing a single point of contact for internal, external, and firmwide team members. A self-starter with an entrepreneurial perspective, they own and manage aspects of studio operations allowing leadership to focus on strategic matters.

What You Will Do

Studio Performance

  • Proactively support effective management of Studio business meetings; be an active attendee
  • Prepare Studio Leaders for office-wide business meetings; document and manage action items
  • Download, analyze, and prepare reports for Leadership review; Partner, as needed, with Design Managers and other studio leaders on matters including but not limited to financial or people matters
  • Identify and suggest areas for improvement
  • Support talent engagement and connectedness through research and execution of Studio events and social gatherings; manage budget as needed; Partner with leadership to enable a strong and healthy culture in the studio

Studio Operations

  • Own and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda; manage action and follow up items; secure space and refreshments as required
  • Partner with Office Services and IT to plan for software and workspace updates and changes
  • Work with Human Resources on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking; onboarding monitoring and tracking; new hire set up (in partnership with IT)
  • Maintain awareness of and help manage response to firmwide and regional communities
  • Other activities such as managing the studio PTO calendar
  • Maintain a clean, organized studio space, physically and digitally

Administrative Support to Studio Leaders

  • Provide administrative support, including but not limited to calendar management, travel arrangement, and managing expenses
  • Assist all studio staff as needed with subject matter expertise on firmwide tools;
  • Manage meeting arrangement/coordination (Ensure that logistic are arranged in advance i.e. meeting invite, room booking, F&B arrangement, agenda & presentation preparation as well as IT/ technical requirement) for meetings
  • Manage sensitive and confidential information

Your Qualifications

  • Minimum 3 years of working experience in similar capacity
  • Good communicator and confidently work across all levels
  • Good people skill as you will be dealing with other board members
  • Demonstrate excellent professionalism, trustworthy, integrity
  • Proven attention to detail, with excellent organizational and technical skills
  • Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
  • Established success working on multiple tasks/projects at the same time
  • Ability to be able to manage complex situations
  • Microsoft Office experience a must
  • Adobe Suite/In Design experience a huge plus

Life at Gensler

Gensler Asia-Pacific and Middle East is committed to Diversity, Equity and Inclusion through our Five Strategies. In partnership with our clients, we strive to create a just and equitable future for our communities and our colleagues. We celebrate our diversity and are focused on creating an inclusive workplace environment for all.

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.


Tell employers what skills you have

Ability to Multitask
Communication
Microsoft 365
Microsoft Works
Ability To Work Under Pressure
Microsoft Excel
Organized
Attention to Detail
Administrative Support
Travel Planning
Excellent Interpersonal Communication Skills

  • Senior Studio Photographer and Administrative Coordinator

    4 days ago

    Singapore MOUNT STUDIO PTE. LTD. Full time

    About UsMOUNT STUDIO PTE. LTD. is a reputable Creative Photography & Videography Studio based in Singapore.Job DescriptionWe are seeking a highly skilled and versatile Photographer / Admin to join our dynamic team as a Senior Studio Photographer and Administrative Coordinator.Responsibilities:Photography:Deliver exceptional quality images for studio, outdoor...

  • Creative Studio Coordinator

    2 days ago

    Singapore PICTURE COMMUNICATION Full time

    Picture Communication is an independent photography company with over two decades of experience in corporate, event, product, and studio photography and videography. We are expanding our business to include studio rental.We are looking for a meticulous and friendly coordinator who can handle the administrative aspects of the company, manage production...

  • Art Enrichment Studio Coordinator

    7 days ago

    Singapore LITTLE ARTISTS ART STUDIO PTE. LTD. Full time

    LITTLE ARTISTS ART STUDIO PTE. LTD. is seeking an experienced and skilled Art Enrichment Centre Manager to lead our team in managing and running the Art Enrichment Centre.Company OverviewWe are a reputable art studio providing quality art programs for children. Our studio offers a fun and supportive environment for students to explore their creativity and...

  • Studio Operations Coordinator

    2 days ago

    Singapore IDA'S EVENTS PTE. LTD. Full time

    We are seeking an experienced Studio Operations Coordinator to join IDA's Events PTE. LTD.Job SummaryThe ideal candidate will be responsible for upholding cleanliness and organisation standards across our studio and warehouse. This dynamic role requires flexibility and attention to detail, as you tackle a range of tasks including cleaning areas like the...

  • Movement Studio Experience Coordinator

    4 weeks ago

    Singapore AUTHENTIC MOVEMENT PTE. LTD. Full time

    Role OverviewAs a key member of our team at Authentic Movement PTE. LTD., the Movement Studio Experience Coordinator plays a vital role in ensuring our clients have an exceptional experience at our movement studio. This position involves handling client inquiries, managing memberships, and providing administrative support to enhance client satisfaction and...

  • Creative Studio Coordinator

    1 week ago

    Singapore WALL VENTURES PTE. LTD. Full time

    Role OverviewWe are seeking a highly skilled and enthusiastic Creative Studio Coordinator to join our team at Wall Ventures PTE. LTD.

  • Creative Studio Lead

    5 days ago

    Singapore LITTLE ARTISTS ART STUDIO PTE. LTD. Full time

    Art Enrichment Centre Manager Job DescriptionWe are seeking a highly motivated and experienced Art Enrichment Centre Manager to join our team at Little Artists Art Studio PTE. LTD.About the RoleThis is an exciting opportunity for a skilled and passionate individual to lead our art enrichment centre, driving its growth and success in Singapore.Key...

  • Studio Operations Coordinator

    6 days ago

    Singapore GENSLER SINGAPORE PTE. LTD. Full time

    Unlock Your Potential with Gensler SingaporeGensler Singapore Pte. Ltd. is a global design firm that drives the built environment forward. As a Studio Operations Coordinator, you will play a crucial role in supporting the operational success of the Lifestyle Studio within our Singapore office.Salary: $40,000 - $60,000 per annumAbout the RoleThe ideal...

  • Interior Design Coordinator

    2 days ago

    Singapore YUN STUDIO Full time

    Job OverviewWe are seeking a highly skilled and dedicated Project Coordinator to join our team at Yún Studio.Estimated Salary: $45,000 - $60,000 per annumJob Description:Coordinate project budgets and costs to ensure timely delivery and within budget.Manage procurement processes and vendor relationships to maintain high-quality standards.Conduct quality...

  • Studio Operations Coordinator

    2 days ago

    Singapore RY FITNESS PTE. LTD. Full time

    RY FITNESS PTE. LTD. is seeking a diligent Studio Operations Coordinator to support the smooth operation of our Toa Payoh studio.As a key member of our team, you will play a vital role in ensuring seamless administrative tasks and excellent customer service.This part-time position involves working 5 days a week from our studio, for approximately 5 hours each...

  • Studio Operations Coordinator

    3 weeks ago

    Singapore NBCUniversal Full time

    Role OverviewThe Studio Operations Intern will be part of the CNBC Studio technical production team in APAC, responsible for daily live TV news programs watched by millions of viewers worldwide.This role will involve training and guidance by experienced Studio Directors to operate equipment in a studio and control room effectively.Key responsibilities will...

  • Design Visionary for WOLF STUDIO PTE. LTD.

    1 week ago

    Singapore WOLF STUDIO PTE. LTD. Full time

    Design Visionary Role at WOLF STUDIO PTE. LTD.We are seeking a talented Junior Designer to join our dynamic team at WOLF STUDIO PTE. LTD. as a Design Visionary. This role presents an exciting opportunity to work with a global team of architecture and interior design professionals operating within the largest commercial real estate services company in the...

  • Multimedia Project Coordinator

    4 days ago

    Singapore ANOMALYST STUDIO PTE. LTD. Full time

    About Anomalyst StudioAnomalyst Studio PTE. LTD. is a live entertainment multimedia and virtual production company that specializes in creating immersive destination-based experiences for film and television. With a proven track record of delivering groundbreaking productions, we are looking for an experienced Multimedia Project Coordinator to join our...

  • Pilates Studio Operations Coordinator

    2 days ago

    Singapore PILATES CONNECT PTE. LTD. Full time

    We are seeking a highly organized and customer-focused Pilates Studio Operations Coordinator to join our team at PILATES CONNECT PTE. LTD.Job Description:The ideal candidate will be responsible for providing exceptional client service, managing day-to-day studio operations, and ensuring a seamless experience for our clients.Responsibilities:Client Service:...

  • Art Studio Operations Coordinator

    5 days ago

    Singapore ACHIEVERS ARTS PTE. LTD. Full time

    ACHIEVERS ARTS PTE. LTD. is seeking an exceptional Art Studio Operations Coordinator to join our team.We offer a competitive salary of SGD 4500 - 5500 per month, depending on experience.Job Description:As the key liaison between our studios and management, you will ensure seamless day-to-day operations, fostering a positive environment for our students,...

  • Artistic Studio Coordinator

    4 days ago

    Singapore WALL VENTURES PTE. LTD. Full time

    We are seeking a highly skilled and passionate individual to join our team at Wall Ventures PTE. LTD. as an Art Jamming Studio Operations Executive. In this role, you will be responsible for managing the daily operations of our studio, including inventory management, studio upkeep, setting up for art jamming sessions, and handling deliveries.Your excellent...

  • Studio Operations Coordinator

    1 week ago

    Singapore RY FITNESS PTE. LTD. Full time

    At RY FITNESS PTE. LTD., we are seeking a reliable and efficient Studio Assistant to support the smooth operation of our studio in Toa Payoh.Key Responsibilities:Manage the front desk and handle daily administrative dutiesAssist in creating and maintaining schedulesPerform filing and data entry tasks for membership recordsHandle requests and feedback from...

  • Executive Studio Operations Coordinator

    4 days ago

    Singapore GENSLER SINGAPORE PTE. LTD. Full time

    The Studio Coordinator role at Gensler Singapore PTE. LTD.About the Role:This is an exciting opportunity to partner with the Studio Directors in driving the operational success of the Lifestyle Studio within our Singapore office.You will be the single point of contact for internal, external, and firm-wide team members.About You:With a minimum of 3 years of...

  • Studio Coordinator for Corporate Photography Team

    1 week ago

    Singapore PICTURE COMMUNICATION Full time

    Picture Communication is an independent photography company with extensive experience in corporate, event, product, and studio photography and videography. We are expanding our business to include studio rental services.We seek a meticulous and friendly studio coordinator who can handle administrative tasks and ensure the upkeep of our studio space. Key...

  • Creative Studio Coordinator

    6 days ago

    Singapore PICTURE COMMUNICATION Full time

    Job SummaryWe are seeking a meticulous and friendly studio assistant to handle the administrative aspects of our company, Picture Communication. As a key member of our team, you will be responsible for overseeing the entire production process, maintaining the tidiness of the studio space, and ensuring supplies are well-stocked on a day-to-day basis.In this...