Receptionist cum Administrative Assistant
3 days ago
Location: Seng Kang Secondary School, 10 Compassvale Lane, Singapore 545090
Contract Duration: 8 January 2025 - 30 June 2026
Working Hours:
- School Terms:Even Weeks: Monday to Thursday: 7:30 AM - 4:00 PM (Lunch: 45 minutes) | Fridays: Off (HBL Day)
Odd Weeks: Monday to Thursday: 7:30 AM - 4:00 PM (Lunch: 45 minutes) | Fridays: 7:30 AM - 1:00 PM (No lunch break) - June School Holidays & School Declared Protected Holidays:Even Weeks: Monday to Thursday: 8:00 AM - 4:00 PM (Lunch: 45 minutes) | Fridays: Off
Odd Weeks: Monday to Thursday: 8:00 AM - 4:00 PM (Lunch: 45 minutes) | Fridays: 8:00 AM - 1:00 PM (No lunch break)
Days Off: Saturdays, Sundays, and gazetted public holidays
Key Responsibilities:- Reception & Customer Service:
- Provide courteous and attentive service to parents, students, and visitors.
- Address inquiries professionally through calls, emails, and in-person interactions.
- Screen and direct phone calls, relay messages, and provide relevant information.
- Administrative Support:
- Handle incoming and outgoing mail and deliveries.
- Maintain records of keys and lockers issued.
- Assist in monitoring students’ late arrivals and checking form submissions.
- Student Support:
- Attend to sick or injured students reporting to the General Office (GO).
- Notify relevant staff and maintain accurate sick bay usage records.
- General Office Operations:
- Support GO staff with administrative tasks as assigned.
- Complete role-related duties as assigned by the Principal, Vice-Principals, Administration Manager, and Admin Executive.
- Experience:
- Minimum of 3 years’ experience working as a receptionist, personal assistant to management/C-suite personnel, or in a similar administrative role.
- Technical Skills:
- Proficiency in Microsoft Word and Excel.
- Personal Attributes:
- Excellent interpersonal and communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage work efficiently under minimal supervision.
Tell employers what skills you have
Ability to Multitask
Microsoft Office
Microsoft Excel
Newspapers
Good Interpersonal Communication Skills
Administration
Data Entry
Attentive
Attention to Detail
Communication Skills
Administrative Support
Microsoft Word
Customer Service
Ability to Prioritize
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