Legal Support Specialist

6 days ago


Singapore JONES DAY Full time
Roles & Responsibilities

Essential Duties & Responsibilities

Duties are performed throughout every work day, as necessary. Duties include, but are not limited to, the following:

  • Type and edit legal and other documents in accordance with timekeepers instructions including correspondence, presentations, and ensure accuracy of copy, formatting, grammar, punctuation and syntax.
  • Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff.
  • Perform secretarial functions associated with Firm administrative tasks, including processing new client/matter reports, time reports and expense reports.
  • Printing, binding and collation of documents for timekeepers.
  • Coordinate, meetings and appointments; coordinate travel arrangements (including air tickets and hotel accommodations), and prepare related budgets for internal approval and reporting.
  • Provide secretarial assistance to visitors and lawyers whose secretaries are absent; accept overflow work from other secretaries.
  • Reception coverage on rotation basis during lunch and during absence of receptionist.
  • Evening, weekend and public holiday secretary coverage on rotation basis.

Essential Knowledge, Skills and Abilities

  • At least 3-4 years of legal secretarial experience at an international law firm preferred
  • Strong written and oral communication skills
  • Proficiency in all Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
  • Proficiency in Adobe Acrobat, including converting, editing, comparing and combining files
  • Experience with iManage Desksite, Expert Time and Chrome River is advantageous
  • Proficiency on office equipment used on a regular basis including computers, printers, copier machines, binding machines, telephones and meeting room audio visual equipment
  • Familiarity with travel arrangements eg flight bookings, visa requirements and applications, and accommodation bookings
  • Demonstrate strong attention to detail and produce high quality/accurate work
  • Ability to work independently, multitask, take initiative, set priorities and see projects through completion.
  • Strong service orientation, teamwork skills and ability to respond calmly and effectively to changing priorities

To be considered, please provide a cover letter and resume.


Tell employers what skills you have

Outlook
Microsoft PowerPoint
Microsoft Office
Legal Documents
Microsoft Excel
Strong Attention To Detail
Ability To Work Independently
Travel Arrangements
Adobe Acrobat
Administrative Support
Teamwork Skills
Oral & Written Communication Skills

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