Administrative Manager @ Lee Kong Chian Gardens School

Found in: Talent SG 2A C2 - 1 week ago

Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time
Roles & Responsibilities

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Admin Manager (AM) is to be responsible for the strategic management of funds and resources to achieve school's objectives as well as day-to-day operations, financial administration, general office administration, estate/facilities management, and inventories/supplies.

  • Prepare and manage the school's budgeting process and financial operations, for example, budget exercises, asses and inventory tracking etc in accordance to Organisation's guidelines.
  • Manage the administration of overall procurement processes in the school to ensure compliance with Organisation's guidelines.
  • Exercise efficient financial control to ensure all expenditure and collection of payments/funds are duly processed
  • Supervise Petty Cash and Debit Card accounting
  • Oversee all accounts payable and receivable within school structure
  • Oversee all business invoicing processes
  • Manage all cash funds
  • Work closely with Organisation's Finance Department
  • Oversee team to ensure sound and efficient administrative processes, in accordance to licensing requirements and high standard of corporate governance.
  • Assist to drive implementation and use of IT infrastructure to increase productivity including integrating Information and Communications Technology (ICT) into administrative processes, and leveraging ICT to improve efficiency in work processes and in supporting teaching and learning.
  • Data and files are properly maintained/updated and safely accessible for staff on shared platforms
  • Data and files are properly maintained and required information submissions to MOE, NCSS and HQ are on time.
  • Any other duties assigned by Reporting Officer.
QUALIFICATIONS
  • Degree in any relevant discipline
  • At least 3 years of relevant management/finance/procurement/operational/leadership experience will be an advantage
  • Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.
  • Good organisational and people management skills
  • Exposure in community care sector is an added advantage
Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD
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