Training Operations and Administrative Assistant

2 weeks ago

Singapore INTEGRATIVE LEARNING CORPORATION PTE LTD Full time
Roles & Responsibilities

The Training Operations and Administrative Assistant plays a pivotal role in ensuring the seamless delivery of training programs, efficient administrative processes, and effective project and inbox management. This individual will work closely with the chairman, and sales, \to provide support across multiple functions.

Key Responsibilities1. Training Program and Operations Preparation
  • Coordinate logistics for training sessions, including organizing catering and securing venues.
  • Prepare and arrange trainer materials, coordinating with printing vendors as needed.
  • Create and manage virtual feedback forms for each class, ensuring trainers receive them promptly.
  • Collect, collate, and send feedback reports to trainers and relevant stakeholders after each class.
2. Administrative e-Filing
  • Collect and organize participant details from sales teams post-deal closure, ensuring timely submission to the finance department.
  • Upload participant details to the virtual badge system to automate the issuance of e-certificates for attendees.
  • Regularly update and maintain CRM data on HubSpot, ensuring accuracy and relevance.
  • Download, analyze, and forward Mailchimp EDM reports (clicks and opens) to the relevant teams weekly.
3. Project Management and Inbox Management
  • Maintain and update the sales dashboard on Monday.com to reflect real-time progress and status.
  • Schedule and coordinate weekly sales meetings, including preparing agendas and materials.
  • Oversee the sales inbox, ensuring all inbound inquiries are reviewed and directed to the sales team promptly.

Nice to have (but not necessary as we will train you):

Familiarity with Hubspot, Monday.com, MS Office, Mailchimp, Wordpress

Key Skills and Qualifications
  • Organizational Skills: Strong ability to manage multiple tasks and priorities while maintaining attention to detail.
  • Technical Proficiency: Experience with tools like HubSpot, Monday.com, Mailchimp, and virtual badge systems is a plus.
  • Communication Skills: Excellent verbal and written communication for coordination with internal teams and external vendors.
  • Problem-Solving: Proactive and resourceful in resolving operational challenges.
  • Team Collaboration: Ability to work collaboratively across departments to achieve shared goals.

This role is ideal for someone with a strong administrative background, excellent multitasking capabilities, and a passion for ensuring smooth operations in a dynamic environment.


Tell employers what skills you have

CRM
Team Collaboration
Microsoft Office
Microsoft Excel
Dashboard
Written Communication
MS Office
Project Management
Attention to Detail
Communication Skills
Administrative Support

  • Temporary Training Administrator

    1 hour ago

    Singapore EON CONSULTING & TRAINING PTE. LTD. Full time

    Roles & ResponsibilitiesAbout the CompanyEON has been established since 1996. We have helped professionals, managers, and executives (PMEs) in Singapore to catalyse their career development by providing quality training programmes. We have formed partnerships with large organisations who have entrusted the training and development of their PMEs to our...

  • Temporary Training Administrator

    2 weeks ago

    Singapore EON CONSULTING & TRAINING PTE. LTD. Full time

    Roles & ResponsibilitiesAbout the CompanyEON has been established since 1996. We have helped professionals, managers, and executives (PMEs) in Singapore to catalyse their career development by providing quality training programmes. We have formed partnerships with large organisations who have entrusted the training and development of their PMEs to our...

  • IT Training Coordinator

    1 week ago

    Singapore INTELLISOFT TRAINING PTE. LTD. Full time

    About UsIntellisoft Training Pte. Ltd., a renowned provider of IT & Computer Skills Training, is seeking a highly skilled IT Training Coordinator. The ideal candidate will have the ability to coordinate and administer trainings, handle phone inquiries, and perform day-to-day operations with ease.Salary InformationThe estimated salary for this position is...

  • Part-Time Administrative Assistant

    1 week ago

    Singapore SCHOOL OF PROFESSIONAL OVERSEAS STUDIES AND TRAINING PTE. LTD. Full time

    School of Professional Overseas Studies and Training PTE. LTD.Job Title: Part-Time AdministratorWe are seeking a reliable and efficient Part-Time Administrator to join our team at School of Professional Overseas Studies and Training PTE. LTD. As a key member of our administrative team, you will be responsible for handling enquiries, liaising with parents and...

  • Training Coordinator

    2 weeks ago

    Singapore @ASK TRAINING PTE. LTD. Full time

    About @ASK Training Pte LtdWe are a leading provider of educational services dedicated to empowering individuals with the knowledge and skills they need to succeed in their careers and personal development.Job Description:As an Educational Specialist, you will play a crucial role in ensuring the effective delivery of our training programs and services. You...

  • Part-Time Administrator Assistant

    6 days ago

    Singapore SCHOOL OF PROFESSIONAL OVERSEAS STUDIES AND TRAINING PTE. LTD. Full time

    Job OpportunitySCHOOL OF PROFESSIONAL OVERSEAS STUDIES AND TRAINING PTE. LTD. is seeking a Part-Time Administrator Assistant to join our team.Key ResponsibilitiesManage and follow up on customer enquiries in a timely manner.Liaise with parents and teachers to coordinate class schedules effectively.Perform various administrative tasks as required to support...

  • Training Executive

    1 month ago

    Singapore @ASK TRAINING PTE. LTD. Full time

    Roles & ResponsibilitiesAbout Us: @ASK Training Pte Ltd is a leading provider of educational services dedicated to empowering individuals with the knowledge and skills they need to succeed in their careers and personal development. We offer a wide range of courses and programs designed to meet the diverse needs of our students and clients.Job Description: We...

  • Part-Time Administrative Assistant

    2 weeks ago

    Singapore SCHOOL OF PROFESSIONAL OVERSEAS STUDIES AND TRAINING PTE. LTD. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team at the School of Professional Overseas Studies and Training PTE. LTD.The ideal candidate will have excellent administrative skills, with the ability to multitask and prioritize tasks effectively. This role is perfect for someone who is...

  • Administrative Operations Manager

    1 week ago

    Singapore EON CONSULTING & TRAINING PTE. LTD. Full time

    About this RoleThis Administrative Operations Manager position is an exciting opportunity to join EON Consulting & Training Pte Ltd, a leading human capital consulting and training services provider in Singapore.As an Administrative Operations Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring seamless...

  • Training Coordinator for Education Institute

    6 days ago

    Singapore INTELLISOFT TRAINING PTE. LTD. Full time

    Job Opportunity at Intellisoft Training PTE. LTD.We are seeking a highly motivated and organized individual to join our team as a Training Coordinator.About the Role:The successful candidate will be responsible for coordinating and administering trainings, including calling prospective trainees for enrollment and ensuring smooth operations of the training...

  • Training Coordinator for Education Services

    1 week ago

    Singapore INTELLISOFT TRAINING PTE. LTD. Full time

    We are a reputable training institute, committed to providing top-notch IT & Computer Skills Training. As a Training Executive, you will be responsible for coordinating and administering our trainings, ensuring smooth operations and setup of our training rooms.The ideal candidate should possess excellent communication skills, with the ability to handle phone...

  • Training Executive For Education Institute

    2 weeks ago

    Singapore INTELLISOFT TRAINING PTE. LTD. Full time

    Roles & ResponsibilitiesWe are a training institute, providing IT & Computer Skills Training. We are looking for a couple of Training Executives to coordinate & administer the trainings, call prospective trainees for enrollment, and do the necessary coordination work for smooth operations & Setup of the training rooms.You should be able to do the...

  • Professional Practicum Administrator

    2 weeks ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    Executive Counselling and Training Academy PTE. LTD.Clinical and Practicum AdministratorEstimated Salary: SGD 50,000 - SGD 60,000 per annumAbout the RoleThis is an exciting opportunity to join our team as a Clinical and Practicum Administrator at Executive Counselling and Training Academy PTE. LTD. As a key member of our team, you will play a vital role in...

  • Training Program Coordinator

    1 week ago

    Singapore @ASK TRAINING PTE. LTD. Full time

    About Us@ASK Training Pte Ltd is a leading provider of educational services dedicated to empowering individuals with the knowledge and skills they need to succeed in their careers and personal development. We offer a wide range of courses and programs designed to meet the diverse needs of our students and clients.Job DescriptionWe are seeking a dynamic and...

  • Training Programme Coordinator

    6 days ago

    Singapore @ASK TRAINING PTE. LTD. Full time

    About UsAt @ASK TRAINING PTE. LTD., we are dedicated to empowering individuals with knowledge and skills through our educational services.Salary InformationThe estimated salary for this role is between SGD $40,000 - $60,000 per annum, depending on experience.Job DescriptionWe seek a dynamic and motivated individual to join our team as a Training Programme...

  • Training Operations Manager

    2 weeks ago

    Singapore NEXUS TRAINING INTERNATIONAL PTE. LTD. Full time

    Roles & ResponsibilitiesJob Scope: Training Operations ManagerAs a Training Operations Manager, you will oversee the successful delivery of life skills training programmes in primary and secondary schools in Singapore. You will manage operations in three core areas: curriculum curation and development, manpower development and logistics management.Key...

  • Education Training Coordinator for IT Programs

    2 weeks ago

    Singapore INTELLISOFT TRAINING PTE. LTD. Full time

    We are seeking a skilled Education Training Coordinator to join our team at INTELLISOFT TRAINING PTE. LTD.OverviewOur training institute provides high-quality IT and computer skills training, and we are looking for a professional to coordinate and administer our programs.Salary and BenefitsThe estimated salary for this position is SGD 3,200 - SGD 4,000 per...

  • Operations & Training Executive, Asia Pacific (Offshore)

    2 weeks ago

    Singapore TIDEWATER OFFSHORE OPERATIONS PTE. LTD. Full time

    Roles & ResponsibilitiesROLE PURPOSE (Why do we need this role?) To support the Operations department in supervising the day-to-day operations of Asia Pacific vessels Ensure the urgent issues in operations are prioritised and resolved immediately. Ensure training requirements and administration within the APAC region are addressed.ROLE ACCOUNTABILITIES...

  • Training Operations Director

    1 week ago

    Singapore NEXUS TRAINING INTERNATIONAL PTE. LTD. Full time

    Job SummaryWe are seeking an experienced Training Operations Director to oversee the delivery of life skills training programmes in primary and secondary schools in Singapore. This role will manage operations in three core areas: curriculum curation and development, manpower development, and logistics management.About UsNexus Training International Pte Ltd...

  • Training Program Coordinator

    1 week ago

    Singapore @ASK TRAINING PTE. LTD. Full time

    About @ASK Training Pte LtdWe are a leading provider of educational services dedicated to empowering individuals with the knowledge and skills they need to succeed in their careers and personal development. Our mission is to deliver high-quality training programs that meet the diverse needs of our students and clients.Job SummaryWe are seeking an experienced...