Admin Executive

7 days ago


Singapore POLLISUM ENGINEERING PTE. LTD. Full time
Roles & Responsibilities

Job Description


1. Insurance

· Liaise with insurance brokers on all company insurances and related insurance/claim matters

· Source for best insurance proposals and premiums

· Recommend and ensure insurance policies cover are duly checked

· To update all insurance folders timely


2. Purchase of vehicles & heavy machineries

· Coordinate with vendors on the purchase, from payment to delivery to registration for use in Singapore

· Arrange with internal departments on the delivery, registration, and training

· R&M contract application and renewal

· To update R&M records on warranty & maintenance schedule in admin records and SAP

· To update and maintain purchase records


3. Sales of vehicles & heavy machineries

· Prepare quotation, packing list and other required documents

· Coordinate with customer to arrange inspection and collection/delivery

· Update and maintain records


4. Building and Facilities Management

· Identify and perform necessary maintenance of Pollisum’s building and facilities

· Conduct inspection periodically to evaluate the maintenance condition and identify corrective actions.

· Ensure all contract works/routine servicing are carried out accordingly as specified in their contract agreement

· Negotiate contracts with service providers and handle renewals for expiring contracts

· To update and maintain record


5. Redevelopment – Foreshore

· Coordinate with consultant, main contractor, and government entities

· To update and maintain records


6. Meeting Coordination

· Schedule meetings and appointments ensuring participants’ availability.

· Prepare and distribute meeting agendas, supporting documents, and other pre-meeting materials.

· Manage booking and setup of meeting rooms, equipment, and virtual meeting platforms.

· Accurately record minutes of the meeting


7. Any other ad hoc duties as required by management.


Tell employers what skills you have

Sales
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Administration
Payroll
Vehicles
SAP
Accounting
Warranty
Administrative Support
Microsoft Word
Redevelopment
Facilities Management
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