Administrative Executive
3 weeks ago
Responsibilities:
- Provide comprehensive administrative support to the Head of Operations, ensuring smooth daily operations.
- Handle and respond to customer inquiries professionally.
- Prepare quotations, invoices, and essential documentation with accuracy.
- Plan, coordinate, and monitor international shipments, deliveries, and collections to ensure timely execution.
- Organize and maintain company records, ensuring proper filing and document control.
- Collaborate with vendors to schedule and oversee periodic equipment maintenance.
- Manage general office administration matters, including procurement of supplies and upkeep of office facilities.
- Assist in clerical writing and editing of existing Standard Operating Procedures (SOPs) under the guidance of General Manager.
- Conduct research on warehouse and supply chain trends, including developments in cigars, wines, and whisky industries to support business strategies.
- Stay updated and compile information on the Singapore Government and International regulations that may impact business operations.
Requirements:
- Diploma or Higher NITEC in Business Administration or a related field.
- Minimum 1 year of administrative experience, preferably in the supply chain, logistics, or related industries.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with WMS or inventory management systems is an advantage.
- Strong attention to detail and accuracy in data entry and documentation.
- Excellent written and verbal communication skills in English and Mandarin (to liaise with Mandarin-speaking clients and stakeholders).
- Ability to multitask, prioritize, and work independently in a fast-paced environment.
- A proactive and resourceful team player with strong problem-solving skills.
WMS
Outlook
Ability to Multitask
Microsoft Office
Strong Attention To Detail
Administration
Data Entry
Procurement
Inventory Management
Office Administration
Equipment Maintenance
Administrative Support
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