Team Assistant, Credit Investments
3 weeks ago
The Assistant primarily provides administrative support to a team of executives in the ever-growing Credit group. Responsibilities include, but are not limited to, general, administrative and/or project-based work. The position may also require providing additional support to other members of the team.
Primary Responsibilities
- Schedule and organize meetings, conferences and off-sites including all related logistics/materials – pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed.
- Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination.
- Screen a large volume of incoming calls and greet guests in a professional and courteous manner.
- Prepare and edit relevant materials for team, including Word Documents, Powerpoint and Excel Spreadsheets.
- Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system.
- Provide support in the recruitment process of new hires; liaising with recruiters, arranging interviews and help to onboard.
- Manage work priorities independently and respond to business outside of normal business hours as needed.
- Perform other related general administrative tasks for executives as assigned and required.
- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
- Partner with global workplace services team to adopt firm procedures and best practices and evolve over time as needed.
- Collaborate with team/other assistants on initiatives and foster a positive working environment and culture.
Qualifications & Experience
- Bachelor's Degree or five or more years of administrative assistance experience or training, or equivalent combination of education and experience.
- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
- Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action.
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy.
- Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required.
- Team-oriented and collaborative attitude is a must.
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint.
- Working knowledge of office administrative procedures and operating standard office equipment.
- Experience in the finance industry is preferred but not required.
Outlook
Executive Calendar Management
Microsoft PowerPoint
Expenses
Calendar Management
Microsoft Excel
Strong Attention To Detail
Travel Arrangements
Interpersonal Skills
Arranging
Calendar Planning
Office Administration
travel booking
Teamoriented
Spreadsheets
Processing expenses
Administrative Support
Calendaring
Scheduling
Ability to Prioritize
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