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Personal Assistant

1 month ago

Singapore THE COMPANY OF GOOD KNIGHTS PRIVATE LIMITED Full time
Roles & Responsibilities

Job Description

The role is meant to be the right-hand person for the CEO. By helping to take care of the many duties, the candidate will gain a deep insight into the workings of a start-up. The role requires a very hands-on approach and is perfect for anyone who is driven, curious and seeks results and accomplishment. The role is listed as a flexible work, part-time role, but we are open to converting to a full-time position with the right candidate.


Responsibilities:

  • Reporting to the CEO and performing secretarial, administrative, social media, sales and marketing duties.
  • Preparing and editing reports, documents, and presentations.
  • Follow-up with all actions required after meeting and ensure all required actions are carried out and no deadlines are missed
  • Answering phone calls, assisting in customer enquiries and directing to relevant personnel
  • Compose and edit proposals, documents, customers emails, etc and ensure follow-up with those that require answers, responses, and written replies.
  • Entering data, maintaining databases, and keeping sales and inventory records.
  • Record-keeping of confidential and controlled documents
  • Liaising with internal departments, answering calls, and making arrangements.
  • Arrange meetings and appointments for CEO whenever necessary.
  • Proactively contribute to the management of the CEO’s calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
  • Ordering office and pantry supplies and replacements, as well as managing mail and courier services.
  • Assistance with any ad-hoc tasks and duties that the Director may need.
  • Customer service, able to engage and manage customer interactions either in shop, on the phone and via email.
  • Listing Management: Assist in preparing and maintaining product listings, ensuring accurate and up-to-date information across various platforms and marketing materials.
  • Market Research: Conduct research on home, furniture and furnishing, market trends, and competitor analysis to support informed decision-making.
  • Social Media and Marketing: Assist in managing the agent’s social media accounts and marketing efforts, promoting products and showcasing the company.

Job Requirements:

  • min. 3 days per week including some weekends
  • MS Office (Word, Powerpoint, Excel)
  • Knowledge of e-commerce platform, such as Shopify, Lazada, Shopee will be an advantage
  • Experience in planning of office and/or marketing events will be an advantage
  • Experience in Social media marketing will be an advantage
  • Proficiency in Canva, Adobe will be an advantage
  • Able to work in a fast-paced environment independently
  • Determined and ready to take ownership
  • Curious and a life-long learner
  • A self-starter who takes initiative and anticipates needs, ensuring smooth operations for the business.
  • Positive working attitude and pleasant personality to live and work well with colleagues
  • Good interpersonal skills
  • Proficient in English
  • Is detail-oriented and responsible
  • Good team player
  • Able to drive will be an advantage
  • Shortlisted candidates will be contacted for an interview.

*This is not a remote working position*


Tell employers what skills you have

Market Research
Microsoft Office
Microsoft Excel
Social Media
Listings
Travel Arrangements
Interpersonal Skills
Arranging
Administration
Canva
Pressure
Communication Skills
Furniture
Administrative Support
Social Media Marketing
Team Player
Customer Service
Directing
Databases
Able To Work Independently

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