KR16 - Preschool Admin executive [Early Childhood Certificate]

1 month ago

Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time
Roles & Responsibilities

Preschool Admin
Working Location: Farrer Park
Working day: Mon - Fri
Salary : Up to $3000


OVERVIEW
The Administration Assistant assists the Principal in managing and coordinating administration and operations in the centre. Main scope includes administration, financial, personnel and procurement.

RESPONSIBILITIES
ADMINISTRATION

  • Manage registration and withdrawal of children
  • Prepare and collate monthly reports and submissions to Government Agencies and Head Office
  • Update and submit children’s particulars receiving subsidies and CDC Central-Based Financial Assistance Scheme for Childcare (CFAC) approval letter to Accounts Department
  • Update centre’ s fact sheet
  • Update parents’ particulars
  • Draft simple letters and correspondences
  • Coordinate & submit staff and children accident insurance claim forms to Head Office for processing
  • Maintain and update filing system

FINANCIAL

  • Invoicing and collection of fees and other payments
  • Banking, verification of fee collection and other payments
  • Issuing of receipts
  • Disbursement of petty cash expenses
  • Preparation of petty cash, fee collection reports
  • Ensure completeness of monthly invoices and receipts
  • Ensuring that effective and efficient systems and procedures are in place
  • Support Financial Year End Audit and Special Audits (Subsidy/ICCP/DSLS etc)

PERSONNEL

  • Coordinate training registration and submit to Head Office
  • Assist in recruitment related matters as communicated by Head Office
  • Update and inform government agencies of staff changes in One@ECDA (along with Principal)
  • Manage ECDA CMS

PROCUREMENT

  • Submit payment documents for purchases
  • Submit monthly provision to suppliers
  • Submit quarterly stationery supplies orders to suppliers
  • Submit uniform and mattress orders to suppliers
  • Maintain inventory for uniform, mattress and stationery

OTHERS

  • Ensure that licensing requirements are met at all times (along with Principal)
  • Attend to public enquiries and complaints
  • Clearing of incoming and outgoing centre mails and emails
  • Update centre’ s notice boards
  • Liaise with Head Office on matters pertaining to centre maintenance works
  • Monitor maintenance of centre equipment (copier machine, computers, telephones)
  • Conduct periodic checks of centre to report damages or vandalism
  • Attend staff meetings, workshops, conferences, in-service training
  • Promote a neat and professional appearance
  • Any other duties as and when assigned by the Principal

REQUIREMENTS

  • Competent with Microsoft applications (Outlook, Word and Excel)
  • Minimum GCE ‘O’ Levels
  • Preferably prior experience in Preschool / Childcare centre / Student care administration role.

Voon Yih Boon Reg No: R22106724

The Supreme HR Advisory Pte Ltd EA No: 14C7279


Tell employers what skills you have

Outlook
Childcare
Licensing
Inventory
Arranging
Invoicing
Administration
Data Entry
Subsidies
Procurement
Office Administration
Administrative Support
CMS
Microsoft Word
Audit

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