Executive/Senior Executive

7 days ago

Singapore PASONA SINGAPORE PTE. LTD. Full time
Roles & Responsibilities


• Location: Tanjong Pagar


• Working hours: 09:00 to 17:30 (Monday to Friday)


• Salary: up to $5,000 (depending on experience)

Executive/Senior Executive (legal compliance, Corporate Governance, Maritime Industry)

The ideal candidate is required to provide support to Regional Corporate Support, Legal & Compliance (RCSLC) division, which the team will work not only with our group companies in Singapore, but also with Japan Headquarter and group companies in Southeast Asia and Oceania.
The candidate will be responsible for administrative tasks of the team and corporate management related matters in our company, which is one of the companies under Region Corporate Management while playing its regional office role.

Job Description:

Corporate Management and Governance:

1. Governance over Group Companies:

  • Candidate is required to support the team that responsible for establishing/revise of the group company management guidelines continuously, including but not limited to change of law, headquarters regulation change.
  • Provide support on regular checking exercise with the group companies to ensure their operations and management system are conducted upon referring to the group management guidelines.
  • Assist on group approval system that should be followed by the group companies and its adoption for respective material business matters (e.g., Change of directors, investment, dividend arrangement, etc.).
  • Assist in coordination with group companies for respective corporate profile updates.

2. Monitoring of Group Companies:

  • Provide support in establishing procedures for periodically checking and reporting on the group of companies' business operations (i.e. Organization charts, headcount report etc.) and financial performance and ensuring that it is in line with the approved Business Plan.
  • Provide support to establishing/ clarifying the procedures of their reports, follow up with group of companies if detects their financial and non-financial performances are deviated from Business Plan.
  • Responsible for updating and maintaining filing and repository.

3. Budgeting/ Financial Performance:

  • Provide assistance for preparing and verifying the Budget and forecast and cost allocation of each department/ division, under the supervision of superiors.
  • Assist with financial performance monitoring. (i.e. Budget vs Actual, dedicated project cost control, and Balance Sheet etc.).

Legal and Compliance

1. Maintenance of Internal Rules and Policies:

  • The team is responsible for ensuring and confirming that all important internal rules of the Group have been prepared and adherence to group policies, regulatory requirements, industry standard and ethical practices within the region.
  • Manage the administration and upkeep the company policies, assist superiors to facilitate company-wide deployment of launched policies and procedures. This includes policies implementation, governance, and compliance activities in our company with superior include establishing disciplinary measures to prevent future compliance breaches, where appropriate.
  • Assist superiors to develop comprehensive training materials and deliver effective in-person compliance training sessions to employees.

2. Meeting/Committee Management:

  • Administering and organizing meetings of the group companies and our company (e.g.: Board of Directors Meetings, Shareholders' Meeting, etc.).
  • Prepare draft minutes of attended meetings and responsible for minutes filing.

3. Legal Management:

  • Aid with collaboration with group companies on liaising with external legal counsel
  • Reviewing contracts and other legal documents, under supervision of superiors
  • Safeguard post-signature tracking and ensure proper filing

Job Requirements:

  • Diploma/ bachelor's degree in business, corporate governance or related field
  • 3-5 years of experience in corporate support, legal & compliance. Candidates with limited relevant experience are welcome to apply.
  • Knowledge with Companies Act and other regulations which are applicable in Singapore
  • Experience in implementation of an organization's policies and compliance principles & frameworks related work
  • Good interpersonal skills
  • Good organization and follow-up skills, set priorities and meet deadlines
  • An open-minded and hands-on person who easily adapts to a fast-paced environment and ability to work independently and collaboratively in a fast-paced environment
  • Positive learning attitude, able to multi-task and detail-oriented

Interested applicants, please send your resume to Charlene (R22105303) at charlene@pasona.com.sg with the email subject header "Executive/Senior Executive (legal compliance, Corporate Governance, Maritime Industry)".

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Please find our Privacy Policy Agreement in the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)

Tell employers what skills you have

Able To Multitask
Legal Documents
Corporate Governance
Business Continuity
Ability To Work Independently
Interpersonal Skills
Risk monitoring
Internal control
Stakeholder Engagement
Compliance
Budgeting
Team Player
Regulatory Requirements
Legal Compliance
Cost Control
Project Cost
Japanese

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