Executive, Administrative

5 hours ago


Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time
A recognised leader in innovation and technology, the Collegeof Engineering (CoE) at Nanyang Technological University, Singapore(NTU Singapore) comprises five internationally renowned schools,each with its own specialisation.

TheRole

The Executive, Administrativeand Outreach plays an important role in supporting and facilitatingthe outreach and admissions campaigns and activities of theCollege. Stationed in the Dean's Office of CoE, you will executethe full spectrum of administrative and operational support(pre-event to post-event) for events, workshop, visits, seminars,talks and learning journeys, etc. You will also assist with thepost-event reporting and analysis of outreach activities, tofurther refine and improve future events to achieve outreachobjectives of the College.

You will provideadministrative and logistical support for the Dyson-NTU Studio toensure its smooth running and operations. You will also support theoffice in the administration and analysis of admissions andscholarships to achieve the College's targets. In addition, youwill provide administrative and secretariat support to theAssociate Dean, Students (ADS), which includes (but not limited to)appointment/ meeting scheduling, documentation, report compilationand submission and purchases. In your course of work, you will berequired to coordinate with variousstakeholders.

KeyResponsibilities:
  • ManageADS's role-based email account andcalendar.
  • Provide full spectrum ofadministrative and operational support (pre-event to post-event) tothe office for outreach activities and events in areas such ascoordination, purchases, logistics, marketing communications,collation of information, data collection and analysis, etc. Thiswill involve the coordination and collaboration with internal andexternal stakeholders.
  • Assist in planning anddeveloping effective and engaging outreachevents.
  • Manage and execute outreach eventson-site to ensure smooth running of events and participate inoutreach events.
  • Update databases for outreachevents and conduct post-event surveys and reporting to improvefuture outreach activities and achieve outreachobjectives.
  • Promote the College's programmes toprospective students at outreach and admissionsevents/activities.
  • Provide administrative andoperational support to engineering schools on outreach activitiesand events, etc.
  • Provide full administrativeand logistical support to the running and management of theDyson-NTU Studio.
  • Timely relay of updates andchanges to admissions and scholarship offers, and accurate dataprocessing, analysis and reporting for the team's recommendationsto achieve targets.
  • Timely and accuratecollation of required information and inputs forsubmission.
  • Any other ad-hoc tasks relatedassigned by the ADS office to contribute to the overall success andfunctioning of the team andCollege.


Requirements:
  • Degree from a recogniseduniversity.
  • Minimum 3 years of relevant workingexperience.
  • Excellent organisational and timemanagement skills, combined with the ability to effectively setpriorities and goals, and manage multiple projectssimultaneously.
  • Excellent interpersonal andcommunication skills to effectively collaborate with stakeholdersof various levels.
  • Good project and eventmanagement skills.
  • Good knowledge of MicrosoftOffice skills.
  • Demonstrated critical thinkingand problem-solving skills.
  • Knowledge of thehigher education market in Singapore and Asia-Pacific region isadvantageous.
  • Flexibility and adaptability in afast-pacedenvironment.


HiringInstitution: NTU

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