Assistant M&E Manager

3 weeks ago

Singapore Jones Lang Lasalle Property Consultants Pte Ltd Full time
Key Responsibilities:

M&E Systems
  • Responsible for the overall day-to-day maintenance and operations of M&E systems including Electrical Installation, ACMV system, Lighting, Generator Sets, AV System, Fire Protection System, Elevators & Escalators, Telecommunication, Kitchen Exhaust System, Grease Interceptor system, Wi-fi System, etc.
  • Monitor and maintain the efficient and safe operation of all M&E & related systems to ensure smooth operations.
  • Ensure all systems operate in accordance with the system design and operation intent.
  • Develop and monitor preventive and comprehensive maintenance plan for the systems.
  • Plan and procure parts & maintenance services within set budget.
  • Coordinate and supervise maintenance activities to ensure contractors / vendors and technicians complete all repair and maintenance work within the required timelines and standards.
  • Carry out ad-hoc project works to enhance the M&E and related systems.
  • Review and approve tenant fit-out applications.
  • Prepare Expense Approvals and Proposal Papers for client's approval.
  • Manage the delivery of excellent customer services consistent with the required service standards.
  • Forecast, plan and prepare budget and monitor expenditure within the approved budget.
  • Liaise with and ensure professional management of tenants, business partners, government agencies, vendors/ suppliers.
  • Member of CERT Team.
  • Prepare and submit monthly reports.
  • Lead and supervise the M&E team to achieve set KPIs.
  • Assist in tender process, such as prepare tender specifications, conduct site show round and do tender clarification.
  • Work closely with other departments to deliver the above duties.

Sustainability
  • To monitor utilities consumption and reading of building equipment and fittings for irregular consumption and take corrective measure if necessary.
  • Prepare quarterly sustainability report with trending and analysis.
  • Ensure Green Mark compliance and work closely with Green Mark consultant.
  • Drives sustainability initiatives.

Emergency
  • To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire, power failures, structural damage, etc.
  • To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.

Reporting & Budgeting
  • Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.
  • Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge.
  • Manage all accounts payable for the property, including collection, and approval of invoices.
  • Respond to problems and concerns and ensures compliance with rules and regulations.

Performance Indicators:
  • Successful completion of scheduled activities.
  • Achieve KPIs.
  • Achieve target deliverables for business plans, monthly reports and budgets.
  • Attain best value for money outcomes on service contracts and facilities cost services.
  • Ensure that a high level of professionalism and customer service are always maintained.
  • Ability to work under pressure and meet set timelines.
  • Client and tenant's customer satisfaction.
  • Meet standards and audit requirements.

Knowledge/Experience:
  • Degree in Mechanical/ Electrical Engineering or its equivalent with at least 5 years of experience; or
  • Diploma in Building Services/ Mechanical/ Electrical or its equivalent with at least 8 years of experience.
  • Relevant experience in managing high rise commercial buildings or mixed developments.
  • Knowledge of operation, maintenance, fit out practices and related local ordinances.
  • Experience in formulating and implementing maintenance policies and procedures, project management for capital works.
  • Independent with integrity, innovative, proactive and resourceful.
  • Good organization, problem solving and communication (verbal and written) skills.
  • Managerial experience is essential and ability to work under pressure.
  • Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

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