Receptionist - Woodlands

Roles & Responsibilities

Contract Period: From 1 Apr 2025 to 31 Mar 2026
Option to Extend: for a further period of 1 year.

Working hours:

• Mondays to Thursdays: 8:00am to 5:30pm, inclusive of 1hr lunch break

• Fridays: 8:30am to 5:30pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

Reception:
a) Manage the reception counter and keep the reception area tidy, organised, and well-stocked with necessary supplies to create a professional and welcoming environment for visitors and staff alike.
b) Receive visitors (including parents, students, teachers, vendors, etc.) and provide customer service support to them in a professional and prompt manner.
c) Manage incoming calls, screen and redirect calls to the relevant personnel or taking messages and scheduling appointments to facilitate effective communication between school personnel and stakeholders.
d) Sort and manage incoming and outgoing mails and courier deliveries to ensure timely correspondence.
Supporting the Sick Bay:
a) Attend to unwell or injured students who are brought to the sick bay in a prompt and caring manner.
Other Administrative Support:
a) Perform data entry, records keeping and photocopying documents.
b) Provide basic administrative support to school leaders.
c) Assist the curricular and co-curricular departments by sorting and packing teaching materials or leaflets etc.
d) Perform any other duties as assigned by the school.

Qualifification, Skills, Experiences:

• Preferably be proficient in spoken English and able to speak 1 or more additional languages - Mandarin, Malay or Tamil.

• Preferably possess 3 years of working experiences as a receptionist or in customer service. Relevant previous working experiences in a school setting will be advantageous.

• Preferably display a well-mannered, friendly and approachable demeanour.

• Preferably possesses good interpersonal and multi-tasking skills.

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Teaching
Interpersonal Skills
Multitasking Skills
Inventory
Arranging
Data Entry
Approachable
Administrative Support
Microsoft Word
Customer Service
Scheduling
Tamil

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