Administrative Executive

3 weeks ago

Singapore SEMBCORP SOLAR SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

ABOUT SEMBCORP INDUSTRIES

Sembcorp Industries (Sembcorp) is a leading energy and urban solutions provider, led by its purpose to drive energy transition. Headquartered in Singapore, Sembcorp delivers sustainable solutions to support energy transition and urban development by leveraging it sector expertise and global track record.

For more information, please visit www.sembcorp.com

We are looking for a proactive and organized Administrative Executive to join the team. In this role, you will be responsible for managing administrative tasks, coordinating office activities, and supporting the leadership team to ensure smooth and efficient operations. Your attention to detail and ability to handle multiple tasks will be crucial in maintaining an organized and productive work environment.

Primary Responsibilities:

-  Meeting/Office Coordination

  • Coordinate and schedule meetings, training, appointments for executives and staff.
  • Oversee PPE stock and arrange for replenishment if required.

-  Provide Administrative Support

  • Maintain and update filing systems electronically and physically.
  • Input data into systems, generate reports, and track key performance indicators as required. Comfortable in managing data in spreadsheets & reports.
  • Raise purchase requisition using in-house system.

-  Document Management

  • Ensure all documents, including policies, procedures, and records, are accurately created, reviewed, approved and archived.
  • Manage the document control system to maintain the integrity and confidentiality of all documents.
  • Coordinate the review and approval process for new and revised documents.

-  Continuous Improvement

  • Monitor and analyze documentation processes to identify opportunities for enhancement and increased efficiency.
  • Propose and implement improvements to documentation processes and systems.
  • Perform 5S management system for documentation in the system.

Requirements:

  • Preferrable Diploma qualification. Relevant certification (e.g. Certified Document Controller) is a plus.
  • Proven 2 years of experience in administrative work, with a strong understanding of documentation management systems and practices.
  • Proficiency in document management software and Microsoft Office Suite
  • Positive work attitude with a people-oriented personality
  • Excellent verbal and written communication skills. Able to articulate and present ideas clearly
  • Ability to work independently and manage priorities effectively

At Sembcorp, our shared corporate behaviors underpin all the work that we do in building a sustainable future:

  • Institution-first Mindset – Put the interest of the Group ahead of individual interests.
  • Collaboration – Deliver through collaborating across markets, businesses and functions.
  • Accountability – Hold team and self accountable to deliver on our commitments.
Tell employers what skills you have

Document Management
Microsoft Office
Microsoft Excel
Ability To Work Independently
Administrative Work
Approval Process
5S
Attention to Detail
Accountability
Spreadsheets
Administrative Support
Articulate

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