PA to Chairman

Roles & Responsibilities

Key Responsibilities:

1) Meeting Coordination & Calendar Management :

Schedule, organize, and coordinate meetings. Manage and update Chairmans calendar to ensure no scheduling conflicts. Coordinate with external stakeholders for meeting arrangements.

2) Meeting Notes :

Attend meetings alongside with Chairman. Take accurate and comprehensive notes during meetings. Provide summaries or action items following each meeting.

3) Time Management :

Assist with the Chairmans daily time management. Prioritize tasks and appointments to ensure an efficient daily workflow.

4) Errands & Personal Assistance :

Run personal errands for the Chairman as requested. Handle various personal tasks, ensuring the Chairmans needs outside of work are taken care of efficiently.

5) Travel Arrangements :

Organize and manage all travel arrangements, including booking flights, accommodations, and ground transportation. Create detailed travel itineraries, ensuring smooth travel experiences.

6) Correspondence Handling :

Review and manage incoming emails, letters, and legal documents. Flag important communications and draft responses on behalf of the Chairman. Maintain professionalism and confidentiality in all correspondence.

7) Drafting Communications :

Prepare and draft professional correspondence, including emails and letters. Ensure timely and clear communication on behalf of the Chairman.

8) Family & Estate Management :

Handle personal matters related to the Chairman's family and estates. Coordinate with vendors, staff, and external parties for household or estate-related requirements.

9) Additional Assignments :

Assist with any other tasks or special projects as assigned by the Chairman Be flexible and adaptable to the dynamic nature of the role.

Key Qualifications:

Minimum a bachelors degree in any field. Proven experience as a personal assistant or executive assistant to senior leadership. Excellent organizational and time-management skills. Ability to multitask and handle various projects with discretion and confidentiality. Strong written and verbal communication skills. Proficient in MS Office, Google Suite, or relevant software for scheduling and communication. Flexibility to travel frequently, both domestically and internationally. Strong attention to detail and proactive attitude. Professionalism and a high level of integrity. Willingness to work flexible and irregular hours as needed to accommodate the Chairman's schedule. Demonstrate clear, confident verbal communication in both English and Mandarin to liaise with China counterparts.

Preferred:

Experience managing family estates or household tasks. Familiarity with managing travel arrangements on a global scale.

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