Associate Vice President – Executive Office
1 week ago
Job Summary:
The Associate Vice President (AVP) of the Executive Office will be responsible for overseeing key administrative and strategic functions across both Hitachi Solutions Asia Pacific Group and Hitachi Solutions India, including the coordination of internal digital transformation (DX) projects, management of board meetings and shareholders' meetings, executive travel logistics, and supporting the President in high-level tasks. This role will involve cross-regional coordination, particularly between APAC and India, while ensuring smooth operations within the Executive Office. The AVP will manage the efficient execution of critical activities in a fast-paced, multinational environment, with a focus on governance, operational efficiency, and executive support.
Job Responsibilities:
1. Lead and manage digital transformation (DX) projects to enhance efficiency across HR, Finance, and IT. Collaborate with department leaders to identify and resolve issues. Oversee project timelines and resources, and coordinate region-wide initiatives within Hitachi Solutions America.
2. Organize and manage board and shareholders' meetings, prepare agendas and materials, schedule meetings, distribute notices, assist with resolution explanations, and handle logistics, minutes, and documentation storage.
3. Schedule and coordinate quarterly operations meetings for Hitachi Solutions Asia Pacific and Hitachi Solutions India, distribute materials in advance, facilitate discussions, and ensure accurate recording of meeting outcomes.
4. Coordinate business travel for Hitachi Solutions Japan executives across APAC and India, including schedules, accommodations, transportation, entry requirements, and provide regular updates to Hitachi Solutions Japan Global Business headquarters.
5. Provide executive support to the President by preparing materials for town halls, budget discussions, strategic meetings, and executive visits, while assisting with additional requests from the President and Senior Vice President of Executive Office.
6. Manage and revise regional approval standards for Hitachi Solutions Asia Pacific subsidiaries, oversee the approval process, distribute updates, and ensure proper application within Hitachi Solutions India.
7. Coordinate Hitachi Solutions Japan Global Business outsourcing tasks with Senior Vice President of Executive Office and other teams, organize deliverables, prepare completion reports, and ensure timely submission to Hitachi Solutions Japan Global Business headquarters.
8. Monitor Hitachi Solutions Asia Pacific employee visa statuses in Singapore, submit monthly updates on employee data, including visa types and quotas, to Hitachi Solutions Japan Global Business headquarters.
Qualifications:
- At least 15 years of work experience in general in the ICT field.
- General knowledge of Finance, HR, corporate governance and compliance.
- Ability to motivate teams and simultaneously able to oversee several projects.
- Experience in a managerial or executive role in this industry.
- Strong experience in project management and budgeting.
- Great understanding of business functions.
- Demonstrable ability and proven track record in strategy-building and implementation.
- Working knowledge of data analysis and performance metrics.
- Excellent organizational and leadership skills.
- At least 10 years of project management experience focused on software product development.
- Marketing management experience.
Digital Transformation
Corporate Governance
Data Analysis
ICT
Outsourcing
Approval Process
Business Travel
Direct Sales
Project Management
Product Demonstration
Transportation
Marketing Management
Budgeting
Microsoft Word
Product Development
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