aph pmo

Roles & Responsibilities

Role:APH PMO

JD:

Overall Budget Tracking and Reporting

• Publish Budget report (Budget utilization tracking (month-on-month) - (Project budget accountability with Project Manager)

• Expense tracking, Expense gaps – management, Expense adjustments

• Expense validation (planned vs. actual vs. adjusted)

• Highlighting discrepancies / over-spends

• Risk management (raise, maintain, monitor, and mitigate) for budget

2. Vendor/Supplier Management

• Support internal contract management (eg: TPRM) & Legal Clearance process (with PM)

• Support for Vendor/Supplier Contracting and e-Memo process

• Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) – also, define and optimize the timesheet review process.

3. Reporting
a) WSR/Fortnight meeting with Management

• Schedule meeting (and manage logistics) as per project governance plan

• Schedule pre-consultations with stakeholders prior to meeting (as required)

• Status report draft and publication [co-ordinate with respective PM/DM]

• Draft, review and publish minutes of meeting post all status report meetings

• Consolidate, assign, and track action item (until closure) with respective PIC
b) SteerCo meeting [RSG Management and Project SteerCo]

• Schedule meeting (and manage logistics)

• Schedule pre-consultations with stakeholders prior to meeting (as required)

• SteerCo deck draft and publication [co-ordinate with respective PM]

• Draft, review and publish minutes of meeting post all SteerCo meetings

• Consolidate, assign, and track action item (until closure) with respective PIC

4. Project Management support and co-ordination
a) Support to PMs

• Maintain and track RAIDS register and report [co-ordinate with PMs]

• Support for maintenance of stakeholder matrix for the project

• Support for maintenance of communication plan

• Support for new project initiation activities (project set-up, pre-consultation)

• Support program manager for financial planning

• Support on the Kessai process – draft and submit application

• Support PMs on Kessai drawdown process, review, and approval (Kessai Planning and approval managed by Prog. Mgr.)

• Action tracking for the project and program activities (TO-DO tracker)
b) Resource demand management and supply

• Manage demand for APH program/project, forecasting and fulfilment

• Create and maintenance of resource loading sheet (RLS)

• Manage the resource requisition process (i.e. source, set-up interviews)

• Management of resource leave management for project resources

• Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)

Tell employers what skills you have

Forecasting
Project Resources
Financial Management
Financial Planning
Contract Management
Risk Management
PMO
Vendor Management
Project Management
Accountability
Resource Management
Team Player
Requisition
Scheduling

---