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Sales Support Administrator/Executive
4 weeks ago
Overview:
The Sales Administrator role is to provide excellent support to our sales team. The daily job duties include assisting the sales staff in order logging as well as other commercial related tasks including handling invoice issues, order revisions, etc. He or she will also be required to track key internal business activities such as project completion and invoicing, contract expiry and renewals, etc.
Duties & Responsibilities:
- Assist Sales in collating necessary bid documentation from deal pursuit stage until deal closure, and uploading documents into online repository.
- Assist Sales on administrative tasks including order logging, order sheet revision, preparing customer sign-off documents, etc.
- Assist Sales in the maintenance of billing plans, project expiry date and PO tracking list for all Customers.
- Follow-up closely to ensure accuracy and on-time billing of project and accounts and escalate if any delay.
- Liaise closely with vendors to ensure the invoicing/costing is accurate with the costing sheets received and vendor documents.
- Assist in raising Purchase Requisitions for vendors’ purchases and link relevant expenses and costs to the Contracts/Projects and related tasks.
- Track project completion status and trigger invoices to customer upon completion.
- Extract contract, PO, invoicing, etc. information from SAP system for Accounts reconciliation purposes.
- Coordinate with local Finance on Accounts Payable and Accounts Receivable matters.
- Coordinate and arrange regular/ad-hoc sales meetings and take meeting minutes.
- Undertake any other ad-hoc project related tasks as required or assigned
Requirements:
- Minimum “O” level and above.
- Minimum 3 years of relevant working experience.
- Proficient in Microsoft Word & Excel.
- Experience in using ERP system, preferably in SAP, is an advantage.
Tell employers what skills you have
Field Service
Accounts Payable
Troubleshooting
Microsoft Office
Microsoft Excel
Analytical Skills
Hardware
ERP
Invoicing
Logging
Accounts Receivable
SAP
Networking
Excel
Articulate
Microsoft Word
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