Legal Secretary

1 week ago

Singapur, Singapore OFFICE SECRETARIES PTE. LTD. Full time
Roles & Responsibilities

The legal secretary will support a team of 4 to 5 lawyers, including Partner(s) in administrative and executive matters.


Responsibilities:

  • Manage and maintain diary planning and coordination, making appointments and co-ordinating internal and external meetings;
  • Travel management, booking transport, hotels, meetings and producing detailed itineraries;
  • Coordinating business development and client liaison initiatives, including updating database information and assisting with marketing initiatives and events;
  • Dealing with all aspects of claiming expenses;
  • Dealing professionally and promptly (internal and external) telephone calls and communications;
  • Preparing bills, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering letters; liaising with accounts team;
  • Providing secretarial assistance, includes copy typing, formatting documents, creating correspondence, pitches and presentations;
  • Organising documents and management of filing, updating database, archiving files;
  • ACRA/LawNet searches/E-filing;
  • Run conflict checks and compliance queries;
  • Support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard;
  • Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.

Requirements

  • At least five years’ of relevant offshore experience preferred however those with many years in local law firms will be considered
  • Able to speak Mandarin to interact with Clients directly
  • Good technical knowledge in MS Word, Powerpoint and Excel with good wordprocessing and administration skills
  • Ability to prioritise tasks and manage stakeholders
  • Accurate, with high level of attention to detail
  • Good verbal and written communication skills
  • Able to produce and amend documents with speed and accuracy
  • Able to format, paginate, number and present documents
  • Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
  • Ability to manage pressure and conflicting demands
  • Liaising with the team in a professional and courteous manner
  • Ability to maintain tact and diplomacy, trust and confidentiality
  • A team player, highly organised and able to assist others

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to constance@officesecretaries.com.sg.


We regret that only shortlisted candidates will be notified.


Tell employers what skills you have

Producing
Microsoft Office
Legal Documents
Microsoft Excel
Archiving
Litigation
PowerPoint
Attention to Detail
Pressure
Administrative Support
Team Player
Travel Management
Diplomacy
Conflict

  • Corporate Legal Secretary

    4 weeks ago

    Singapur, Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Job SummaryWe are seeking a highly skilled Corporate Legal Secretary to join our team at Talent Legal Global Search Consultancy (PTE.) Ltd. The successful candidate will provide proactive and high-quality secretarial support to our fee-earners, enabling them to focus on providing legal services to clients and reducing the need for administrative tasks.Main...

  • Legal Secretary

    6 months ago

    Singapur, Singapore Kennedys Full time

    Job Title: Legal Secretary Team: Aviation Location: Singapore Role The Legal Secretary will support the Aviation team and will help to contribute to the effectiveness of the teams by providing a comprehensive and efficient service to clients in order that the business objectives of the Firm and team are achieved, to maintain the high standard of...

  • Legal Secretary

    2 months ago

    Singapur, Singapore Kennedys Full time

    About the RoleWe are seeking a highly organized and detail-oriented Legal Secretary to join our Aviation team in Singapore. As a Legal Secretary, you will provide administrative support to our lawyers and contribute to the effectiveness of the team by providing a comprehensive and efficient service to clients.Key ResponsibilitiesProduce a variety of...

  • Legal Secretary

    2 months ago

    Singapur, Singapore Kennedys Full time

    About the RoleWe are seeking a highly organized and detail-oriented Legal Secretary to join our Aviation team in Singapore. As a Legal Secretary, you will provide administrative support to our lawyers and contribute to the effectiveness of the team by providing a comprehensive and efficient service to clients.Key ResponsibilitiesProduce a variety of...

  • Legal Secretary

    4 weeks ago

    Singapur, Singapore Kennedys Full time

    Job Title: Legal SecretaryTeam: AviationLocation: SingaporeRoleThe Legal Secretary will support the Aviation team and contribute to the effectiveness of the team by providing a comprehensive and efficient service to clients. The role involves maintaining high standards of service, assisting in furthering the professional reputation of the team, and...

  • Associate Legal Counsel

    2 months ago

    Singapur, Singapore Company 14 - Manulife (Singapore) Pte. Ltd. Full time

    About the RoleWe are seeking a highly skilled and experienced Corporate Secretary and Legal Advisor to join our legal team at Company 14 - Manulife (Singapore) Pte. Ltd.Key ResponsibilitiesCorporate Secretarial Support: Serve as a primary contact for preparing and storing electronic Board papers and materials, ensuring compliance with regulatory...

  • Corporate Secretary

    1 month ago

    Singapur, Singapore Commenda Full time

    {"h1": "Corporate Secretary Job Description", "p": "At Commenda, we are seeking an experienced Corporate Secretary to support our Singapore Incorporation and Compliance product. This role will involve building out and operating our Singapore entity formation, secretarial, filing, and nominee director workflows. Responsibilities: * Manage the incorporation...

  • Singapore Corporate Secretary

    4 weeks ago

    Singapur, Singapore Commenda Full time

    About CommendaCommenda is a leading provider of cross-border company formation and compliance services. We empower businesses to expand globally with ease, ensuring they remain compliant with all legal requirements.About the RoleWe are seeking an experienced Corporate Secretary to support our Singapore Incorporation and Compliance product. The successful...

  • Legal Counsel

    6 months ago

    Singapur, Singapore Prudential plc Full time

    Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support...

  • Legal Counsel

    1 month ago

    Singapur, Singapore M1 Full time

    About M1M1 is Singapore's leading communications company, providing innovative mobile and fixed services to over two million customers. Our vision is to empower digital services with an elastic cloud-native technology stack and offer hyper-personalized experiences for consumers and enterprises.Job ResponsibilitiesYou will be an integral member of our strong...

  • Legal Contract Manager

    1 month ago

    Singapur, Singapore The LEGO Group Full time

    Job Title: Legal ConsultantAbout the Role:We are seeking a highly skilled Legal Consultant to join our China & APAC Legal team. As a key member of the team, you will be responsible for providing contract management and corporate secretarial services to support the LEGO Group's commercial operations in the APAC region.Key Responsibilities:Contract Management:...

  • Corporate Secretary

    4 weeks ago

    Singapur, Singapore Fidinam Group Full time

    We are seeking a seasoned Corporate Secretary to join our Corporate Services Team at Fidinam Group.Key Responsibilities:Provide expert advice on corporate secretarial matters, including company incorporation, foreign branches, and sole proprietor businesses.Draft Directors'/Members' Resolutions and Annual General Meeting (AGM) / Extraordinary General Meeting...

  • Legal Counsel

    6 months ago

    Singapur, Singapore FairPrice Group Full time

    Job Description Provide legal advice, analysis, research and support in a broad range of contractual, corporate secretarial and regulatory issues Review, draft, and negotiate commercial, real estate, employment, procurement, supply chain, distribution, and other contracts Provide legal support in crisis management Manage regulatory inquiries or...

  • Corporate Secretary

    1 month ago

    Singapur, Singapore Fidinam Group Full time

    We are seeking a highly skilled Corporate Secretary to join our Corporate Services Team at Fidinam Group.Key Responsibilities:Provide expert advice on corporate secretarial matters, including company incorporation, foreign branches, and sole proprietor businesses.Draft Directors'/Members' Resolutions and Annual General Meeting (AGM) / Extraordinary General...

  • Executive Secretary

    6 months ago

    Singapur, Singapore Aurex Group Full time

    Job description The secretary is responsible for providing strong secretarial support to the Singapore office. Responsibilities  Provide secretarial and general administration support services to the office. Support the Traders in the preparation and submission of tenders. Handle complex travel arrangement. Prepare and submit expense claims...

  • Corporate Secretary

    2 months ago

    Singapur, Singapore KPMG - Singapore Full time

    KPMG - Singapore is seeking a skilled Corporate Secretary to join our Managed Services team. As a key member of our team, you will provide practical and effective assistance to our clients in the corporate secretarial, accounting and payroll functions to ensure all statutory compliance requirements are fully met. Our aim is to provide value-added services...

  • Singapore Corporate Secretary

    2 months ago

    Singapur, Singapore Commenda Full time

    About CommendaCommenda empowers cross-border companies to incorporate new entities, keep them compliant, and streamline their global tax workflows. From incorporation to indirect and direct tax automation, transfer pricing, inter-company agreements, and business licensing, we simplify every aspect of international operations.About the RoleWe are looking for...

  • Corporate Secretary

    2 months ago

    Singapur, Singapore Commenda Full time

    About CommendaCommenda is a leading provider of corporate services, empowering businesses to navigate the complexities of international operations. Our expertise spans entity formation, compliance, and tax automation, helping companies streamline their global workflows.About the RoleWe are seeking an experienced Corporate Secretary to support our Singapore...

  • Corporate Secretary

    1 month ago

    Singapur, Singapore KPMG - Singapore Full time

    Job OpportunityWe are seeking a highly skilled Corporate Secretary to join our KPMG Managed Services team in Singapore. As a key member of our team, you will provide practical and effective assistance to our clients in the corporate secretarial, accounting, and payroll functions to ensure all statutory compliance requirements are fully met.Key...

  • Legal Counsel

    6 months ago

    Singapur, Singapore M1 Full time

    Job Responsibilities/Requirements: About Us M1 is Singapore’s most vibrant and dynamic communications company, providing mobile and fixed services to over two million customers.M1’s vision is to enable digital services with an elastic Cloud-native and modular technology stack and offer hyper-personalized and predictive service experiences for...