Assistant Director, Youth Preventive Dental Service

3 months ago

Singapur, Singapore Careers@Gov Full time
Looking for a job that actually makes a difference?
Join us at the Forefront of Shaping Healthier Lives

Overview
The Health Promotion Board’s vision is to make Singapore a nation of healthier people.
Come be a part of this journey if you’re passionate about creating boundary-pushing work that drives behavioral change.

You will be a part of HPB’s Youth Preventive Dental Service to support the Heads of Department of Student Dental Centre (SDC) and School Dental Service (SDS). He / She oversees the smooth functioning of the operations of School Dental Centre and the off-site school and mobile dental clinics, takes the lead to strengthen processes and procedures in key areas such as administration, finance, procurement, vendor management and customer service to achieve the delivery of effective, efficient and quality oral health care services to the school children.

What You Can Expect

As a key member of HPB’s Youth Preventive Dental Service, the key responsibilities include:

Operations Function

  • Ensure the licensing of SDC and 200 school and mobile dental clinics. Act as the liaison officer with the Ministry of Health regarding regulatory issues related to clinic licensing.
  • Lead initiatives in the strengthening of internal controls at SDC to ensure quality assurance
  • Identify and implement approaches to resolve operational inefficiencies to achieve greater productivity
  • Work closely with Strategic Operations team and other departments in YPS to drive alignment and consistency in approaches to optimise operation resources
  • Supervise clinic manager in the efficient daily operations of the SDC, to ensure quality service and customer satisfaction
  • Oversee the daily handling of clinic enquiries and feedbacks, manage or escalate complex cases to HOD
  • Drive the design and set up of the new SDC at Elective Care Centre (ECC)
  • Be the liaison officer with MOHH and the Architects and prepare funding papers to MOH to equip the new Centre
  • Assist HOD on staffing & operational needs
  • Assist Director in the planning, directing and co-ordinating of human resource issues

Administration & Procurement Functions

Manage YPDS Asset Management Portfolio

  • Oversee the Youth Preventive Dental Service’s Business Asset Tracking Specialists (BATS) to ensure assets are tracked and managed in a timely manner to ensure efficient operations at over 200 static and mobile dental clinics and the Student Dental Centre.
  • Review and implement appropriate system to track movement of assets and conduct periodic asset review
  • Co-ordinate with Strategic Operations team to ensure regular inventory audit of assets

Manage YPDS Procurement Portfolio

  • Prepare development papers for the upgrade or replacement of equipment, as well as for the implementation of new programmes in dental clinics.
  • Through adequate research and understanding of landscape, craft convincing proposals which includes funding and procurement to meet operational needs

Finance and Budget Management

  • Manage the Division’s budget paying close attention to capital and operating expenses
  • Perform the role of a Budget Manager:
    • Prepare annual budget and forecast expenditure for SDC and SDS
    • Prepare monthly financial reports of Division and the Departments
    • Be analytical and follow up on Budget failures
    • Initiate online budget amendment request
  • Perform the role of GR Officer:
    • Create receipt for assigned Cost Centre
    • Perform Goods Receipt in Workday for system to match the invoice against PO and Goods received for efficient payment
    • Run and view standard reports for assigned cost centres
    • Oversee the Department Workday Account Payable Data Entry Specialist (APDES)
  • Supervise and guide team in tracking and monitoring POs
  • Prepare Proposal Papers to review and revise the ‘Fees Table
  • Liaise with HPB Finance for its submission to MOH
  • Answer to queries from management and MOH in consultation with HOD of SDC

Team Management

  • Supervise about 3 administrative executives to provide effective and timely support to the daily function of SDC and SDS
  • Coach and develop direct reports and manage the team for continuous improvement and monitor progress
  • Identify and nurture potential team leaders

Be Part of the Team

Join us if you are a self-motivated individual with a strong desire to excel and has at least 12 years of working experience, preferably in operations management, finance and administration in a healthcare institution/agency. You should also possess:

  • A recognised degree qualification
  • Good analytical and strategic thinking skills
  • Good communication skills, verbal, written and presentation skills
  • Firm and decisive

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