Office Assistant and Receptionist

3 months ago


Raffles Place, Singapore PERSOLKELLY SINGAPORE PTE. LTD. Full time

Salary Package includes: Basic + VB (3-5 months)

Working Hours: (9am - 6pm, Mon-Fri)

Required Skills: Administrator

Industry: Manufacturing & Materials (Chemicals Metals Paper Packaging etc.)

Responsibilities:

  • Acting as a first point of contact for the office, attending to visitors and phone calls.
  • Collate and distribute mail.
  • Office administrative support such as office filing, company calendar, announcements and internal/external events/celebrations (staff birthdays, CNY, Diwali etc)
  • Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
  • Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal.
  • Maintain complete stock of all office supplies including pantry and accuracy of inventory
  • Manage travel booking for employees wherever required.
  • Actively support the claim management process of the company.
  • Keep a safe and clean reception area by complying with procedures, rules, and regulations.
  • Assist the Directors on matters such as electronic dairy, travel arrangements (visas/accommodation) and various administrative support.
  • Any other ad-hoc duties as required.

Requirements:

  • Proven experience as an administrative assistant, secretary, or similar role
  • Experience in office management software such as MS Office (MS Excel, MS Word)
  • A self-starter who can plan, organize, and take initiative to meet job objectives and deadlines independently.
  • Can-do attitude, driven and passionate about work
  • Strong verbal and written communication skills

**We regret that only shortlisted candidates will be notified**

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EA License No: 01C4394

EA Personnel ID: R1108331

EA Personnel Name: Janelle Katherine Hoeden