Personal Assistant to CEO

2 weeks ago


Orchard, Singapore Confirm Good Pte Ltd Full time

Roles & Responsibilities:


The role of the Personal Assistant to CEO is to provide administrative and organizational support to the CEO and to assist on the day-to-day operations of the office.


  • Act as the primary point of contact for the CEO.


Calendar management
  • Manage, organize, review and schedule meetings for the CEO, prioritizing tasks in alignment with business needs.
  • Prepare advanced data/information and materials for the CEO
  • Proactively remind the CEO of events on the calendar and take initiative to ensure prepreparation of the correct documents and materials for upcoming meetings and appointments.
  • Liaise with other employees, guests and external parties on behalf of the CEO for meeting coordination.
  • Draft and edit correspondence, reports, and other documents on behalf of the CEO.
  • Handle expense claim, travel arrangement and errands for the CEO
  • Manage the daytoday operations of the office, including handling incoming and outgoing mail, office maintenance matters and ordering office supplies.
  • Ensure the office environment is wellmaintained, clean, and organized.
  • Coordinate and support company events and meetings, both internally and externally
  • Act as the point of contact for external vendors and service providers

Requirements:

  • Extremely proactive, patient, dependable, with exceptional customer service You are able to anticipate the needs of the CEO.
  • Positive, alert and cando personality.
  • Must be discreet, especially in managing personal and confidential information that passes through the CEO office.
  • Tech savvy and comfortable in the use and integration of social media and technology platforms.
  • High strategic aptitude with the ability to build collaborative relationships with a variety of personalities and leadership styles.
  • Entrepreneurial mindset focused upon consistently adding value to the role and the organization.
  • Excellent written and verbal communication skills (English & Mandarin).


Time management skills
  • Ability to prioritize how time is best spent, both for self, the leadership team and the CEO.
  • Well organized, meticulous and get things done.
Availability to travel and work outside of core business hours as necessary.

Salary:
$2, $2,800.00 per month

Benefits:

  • Professional development

Schedule:

  • Monday to Friday

Work Location:
One location

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