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Admin Assistant

3 months ago

Marine Parade Central, Singapore Worldwide Hotels Full time

The Role

The Administrative Assistant is responsible for providing administrative support, administering office stock, organising company records and more, to ensure all administraive activities run smoothly on a daily and long-term basis.


Role & Responsibilities:

  • Manages and places orders for office supplies (stationery, business cards etc.) for both the corporate office and hotel operations when necessary.
  • Manages and places orders for all printed forms (eg, luggage tags, location cards, key card jackets etc) for hotel operations.
  • Assists in the renewal of the required Properties Fire insurance & Public Liability Insurance, permits to operate lifts etc.
  • Assists in liaising with vendors on office maintenance and repairs for lighting, telephony, IT services, furniture/fittings, office equipment, etc.
  • Updates the corporate office on important notices such as the periodic fire evacuation drills, temporary electricity shutdown periods etc.
  • Basic sourcing and cost comparison of vendors and goods & service providers.
  • Distributes and dispatches correspondence (letters, invoices, packages etc).
  • Assists in meeting room bookings as required.
  • Manages reception counter.
  • Any other adhoc duties required by the Senior Manager, Administration.

Requirements:

years experience in an Admin capacity in the corporate office of a hotel preferred.

  • Nitec in office skills/ Diploma in Business Administration and/or other equivalent professional qualifications.
  • A highly resourceful, proactive yet calm and organised professional with good written/ verbal communication and time management skills.
  • Having the highest ethical standards.
  • A high dregree of selfmotivation and drive to high performance, while instiling a culture of positive engagement and care at the workplace.