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Associate, Cost and Vendor
4 months ago
Associate, Cost and Vendor:
Date:02-May-2023
Location:
Singapore, Singapore
Company:
Singtel Group
Looking for an opportunity to elevate your career? Our internal mobility program is just what you need
In Singtel Group, we strongly believe that our employees are our most valuable assets and are committed to creating a culture that supports your professional growth.
By exploring new job opportunities within the company, you can expand your skill sets, gain exposure to different areas of the business, and build a diverse and fulfilling career.
Be a Part of Something BIG
- Who we are..._ / intro your Business Units) including its name, purpose, and function within the larger organization E.g., Part of Singtel Consumer Group/ Digital Transformation Team?
- What we do_... E.g., opportunity to work on innovative projects/ latest technologies/5G R&D/product launch/ process improvements, expansion plans, or other strategic initiatives etc.
Make an Impact by
- Renewal of service contracts for the Department according to Singtel procurement process.
- Prepare tender documents and technical specifications to ensure that operational and contractual requirements are met and that Singtel financial guidelines are complied with.
- Draft and prepare of sourcing of bids for the calling of quotations / tenders and facilitating quotation / tender evaluation and adjudication process including approval papers.
- Prepare for Waiver of Competition approval for the engagement of specialist contractors / suppliers including the preparation of WOC approval paper.
- Brief of tender to potential vendors, including logistic arrangement and attendance.
- Prepare letters of award, compile contract documentations upon approval.
- Ensure that term contracts are renewed at least 6 to 8 months before contract expiry or before the exhaustion of fund for the contract, whichever comes first and awarded the contract at least 1 month before the expiry of the contract.
- Collation and dissemination of term contractor assessments.
- Liaise with internal and external stakeholders within the company to complete the above works.
- Monitor the status of security deposits and where required, seek the necessary approval to refund such deposits upon expiry of contract.
- Filling and archival of both hardcopy and softcopies documents
- Update of master list of contracts in excel or any other formats
- Perform any other administrative duties and tasks as and when assigned.
Skills for Success
- At least 3 years' working experience in the related fields of contract management in procurement or facilities management.
- Ability to work under pressure and within short timelines on multiple contracts to avoid unmanageable backlogs and contract expiry of critical contract services
- Team player with willingness to learn and take on challenges.
- Strong verbal and written communication skills.
- Strong in managing own works and following up with issues.
- Meticulous and systematic in organizing own work process.
- Familiar with constructing presentations, organisation communications, and business cases
- Knowledge of using esourcing tools like Ariba, SAP, etc will be an added advantage
Rewards that Go Beyond
- Hybrid work arrangements
- Full suite of health and wellness benefits
- Ongoing training and development programs
- Internal mobility opportunities