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Admin Coordinator west
3 months ago
Job Requirements:
- Minimum experience in office administration for managing air tickets, office supplies, vehicle insurance, road tax and etc.
- Excellent in Microsoft Office programs/Libre Office programs.
- Excellent written and verbal communication skills to record meeting minutes.
- Excellent time management skills and ability to multitask and prioritize work
- Knowledge of office management systems and procedures.
- Experience in Safety & ISO would be an added advantage.
- Able to handle crossdepartment communication effectively.
- HR skills would be an added advantage.
- To organize and record Department Manager Meetings and Department Meetings.
- To monitor and renew Vehicle Insurance, Road Tax, Vehicle Inspection and update the Vehicle Register.
- To keep the records for Vehicle Servicing & Summons and update the Vehicle Register accordingly.
- To handle and renew Company Mobile Phones and Update the Mobile Phone Register.
- Booking Air Tickets and Hotel accommodation and keeping records through approved vendors.
- To prepare Purchase Requisition for Stationery Items, Catridges, and Car Maintenance / Service.
- Ordering the drinking water and monitoring & update the Register.
- Update Phone Extention Number and circulate to all staff when necessary.
- Ordering Flowers and Gifts for Customers (Hazel flowers).
- To update Technical Contracts Register for Spare parts and Engines Agreement and PO.
- Monitoring the office housekeeping.
- Communicating with all Branches for Approval requisition and document controlling.
- Handling all Stationery items and dispatching including Cameras.
- Raising Petty Cash for Postal Stamps and Car Parking coupons.
- Controlling all supplier receipts and raising Applications for Payment.
- Relief for the receptionist when the receptionist is on leave.
- Adhoc jobs assigned by the department manager.
