Project Co-ordinator

2 weeks ago

Singapore Vodafone Full time

What you'll do:


The Project Coordinator is responsible for the overall programme schedule, to ensure successful tracking and reporting throughout the project lifecycle, from planning to successful handover into business-as-usual operations, with a focus on meeting project commitments on time as agreed with the customer, through strong teamwork and pragmatism.


  • Day to Day responsibility is to the Senior Programme Manager for the programme's overall schedule;
  • Works as part of a matrixteam of multitalented people from across geographical locations, cultures and organisations, including Vodafone, its vendors and its customers;
  • Analyse the project deliverables and manage crossprogram dependencies to inform managers of schedule concerns, issues, and risks;
  • Analyse supplier (internal and third party) schedules and work with them to achieve against the approved baseline schedule;
  • Monitor governance standards across the portfolio, including tracking and updating project deliverables;
  • Creation and maintenance of project/program trackers, tools and documentation;
  • Assist with the preparation of consolidated material for project reports for regular review by key stakeholders;
  • Attend interdepartment and customer meetings to facilitate communication of schedule changes and their impacts to various operating groups;
  • Oversee all communications within delivery groups WRT schedule compliance / deviation and managing the controls of schedule deviation (project change control);
  • Assist with the compilation and distribution of monthly portfolio level reports;
  • Use digital tools to enable decision making from Project/Program reports;
  • Support Project/Program Managers in the planning process;
  • Align schedule across workstreams for PM's Low-Level Design and contractor resources, maintaining all interdependencies and resolving conflicts;
  • Provide admin support across the portfolio, including documentation control, meeting scheduling, minute taking and database maintenance;
  • Define and implement schedule change approval and tracking processes;
  • Collaborate with peers working in other portfolios to ensure best practice and lessons learned are being shared;
  • Promote the use of digital tools over manual processes and handoffs; and
  • Maintain customer standards to handle proposed project change.

Who you are:

1. Previous experience

  • A successful track record of supporting complex customer projects within a fastpaced ICT or Telecommunications industry;
  • Experience of working in a highly matrixed, Agile organisation; and
  • Previous Project Coordinator experience required who has experienced with the project management lifecycle.

2. Tools

  • Strong digital skills across the whole O365 suite including PowerApps and PowerBI are desirable. MS Excel & MS Project knowledge is mandatory; and
  • Experience of using other project support tools; such as SharePoint & project management reporting tools (e.g. Planview/SAP).

3. Communication

  • Excellent interpersonal, organisational, communication and presentation skills, especially when working with remote team members and stakeholders;
  • Established team player with the ability to build strong relationships with customers, vendors and internal stakeholders;
  • A selfstarter with a determination to succeed, balanced with appropriate tact and diplomacy; and
  • Ability to manage from a distance, resources who work for other organisations.

4. Languages & Soft skills

  • A dynamic approach to working in matrix teams, with a drive towards team empowerment and selfsufficiency;
  • Pragmatic approach to problem solving and issue resolution;
  • A keen interest in continuous improvement and digitisation; and
  • Good integrity, respect for confidentiality, sound judgment and decisionmaking skills.

Not a perfect fit?:

What's in it for you:

  • Attractive Remuneration and Benefits
  • Hybrid working

Together we can:

LI-Hybrid

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